Training Search Tool

Search for training resources by keyword, user role, or type. If no options are selected, all training will display below.

When searching by keyword, include quotation marks around search terms to return only results with exact phrasing (i.e. "travel card" will yield results that contain the exact phrase "travel card"). Without quotation marks, the database will search for both "travel" and "card" (results will include terms separately).








Results:
Type: Information Paper

Jan. 17, 2023

MyTravel – Supplement: Create or Update System Profile

Recommended for: Travel Manager | Series: MyTravel Basics
Explains how Travel Managers with Employee Administrator permissions create and update system profiles in MyTravel.

Jan. 10, 2023

MyTravel – Supplement: Home Page Features

Recommended for: Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Jan. 10, 2023

MyTravel Introduction

Recommended for: Approver, Delegate, Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper introduces you to MyTravel, the tool that will eventually replace DTS. It does not present document processing functions, but it does cover many diverse topics, such as the system’s background, key features, and current scope; how to find information, training, and operational help; how to access the system and prepare to create travel documents; and much more.

Jan. 3, 2023

MyTravel – Supplement: Proxies and Delegates

Recommended for: Delegate, Proxy, Travel Manager, Traveler | Series: MyTravel (Basics) 

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Jan. 3, 2023

MyTravel WBTs in TraX

Recommended for: Approver, Delegate, Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper describes the web based training classes that are available for Travelers, Approvers, and Travel Managers who will use the MyTravel travel system. It also provides detailed instructions about how to access and run those classes.

Jan. 3, 2023

MyTravel – Supplement: Cognos Reporting

Finding administrative (e.g., profile) information in MyTravel requires access to the MyTravel Cognos business intelligence tool. If you have that access, this Supplement will help you navigate the basics of running Cognos BI reports. If you do not have it, it will inform you about the sort of information a Travel Manager with Cognos Consumer permissions can find.

Dec. 29, 2022

Introduction to CBA Reconciliation in DTS

Recommended for: BDTA, DTA, FDTA, LDTA, ODTA | Series: Defense Travel Administrator, DTS Special Topics, Finance

This information paper provides vital background information about the process of reconciling Centrally-Billed Accounts in the Defense Travel System.

 

Dec. 21, 2022

MyTravel – Supplement: Receipts

Recommended for: Approver, Traveler | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Dec. 21, 2022

MyTravel – Supplement: Local Travel Expense Report

This supplement is intended for Travelers who use MyTravel to support their official travel in the local area of their Permanent Duty Station. It builds on the information available in the Create and Submit Expense Report section of the MyTravel Quick Start Guide for Travelers, which explains how to create expense reports in support of TDY travel.

Dec. 20, 2022

MyTravel Training Resources

Recommended for: Travel Manager | Series: MyTravel (Basics)

This information paper outlines the travel training resources available for the MyTravel system. Its contents will help Travel Managers efficiently manage their organization’s travel program and provide information and training to their Travelers, Approvers, and Delegates.

Nov. 15, 2022

MyTravel – Supplement: How to Enter Travel Allowances

Recommended for: Traveler, Approver | Series: MyTravel Basics
According to the Joint Travel Regulation (JTR), a Traveler’s “per diem is based on the rate of the authorized stopover point or official duty location.” In other words, when you are at the TDY location, it is where you do your work, not where you sleep at night or the location of your arrival airport that determines your per diem allowances. This information paper shows you how to enter the correct per diem allowances into MyTravel. Of course, MyTravel refers to per diem allowances as travel allowances, so this Supplement uses that term as well.

Nov. 14, 2022

Accessing DTS on a Mac Computer

Recommended for (Role): Traveler, AO | Series: DTS Basics
If you experience problems accessing the Defense Travel System (DTS) on a Mac computer, refer to this document for workarounds to common issues.

Nov. 2, 2022

MyTravel – Supplement: Profile Updates

Recommended for: Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Nov. 1, 2022

MyTravel – Supplement: Changing Reservations

Recommended for: Travelers | Series: MyTravel (Basics)

This information paper is intended for Travelers who use MyTravel to support official travel.

Nov. 1, 2022

MyTravel Traveler & Approver Demonstrations

Recommended for: Approver, Delegate, Traveler | Series: MyTravel (Basics)

This information paper provides access (via embedded links) to two recorded sessions of instructors presenting introductory demonstrations of the MyTravel electronic travel system. These demonstrations are useful for anyone who will use MyTravel, but will be particularly helpful to Travelers, Approvers, and their Delegates.

Nov. 1, 2022

MyTravel Training Environment

Recommended for: Travel Manager | Series: MyTravel (Basics)

This information paper explains the process for gaining access to the MyTravel Training Environment to provide demonstrations, facilitate a Traveler or Approver training class, practice the hands-on knowledge learned in Foundation Training, and more.

Oct. 20, 2022

What is a Valid Receipt?

Recommended for: Traveler, AO, Approver | Series: DTS Basics, MyTravel Basics
A common cause of inappropriate payments, bad or missing receipts will cause an otherwise accurate voucher or expense report to fail an audit. This information paper presents the basics of voucher/expense report validation, so all travelers, DTS Authorizing Officials (AOs), and MyTravel Approvers can clearly understand DoD receipt requirements.

Aug. 1, 2022

Understanding A Travel Debt

Recommended for: DMM, LDTA, Traveler | Series: Defense Travel Administrator, DTS Basics, Finance

This information paper provides information about when a travel-incurred debt occurs, what a debt notification e-mail is, when a traveler should receive a debt notification e-mail, repayment options, and recourse for a travel debt.
 

July 18, 2022

Entering Car Rental Program Number in ConcurGov Profile

Recommended for: Traveler
This infopaper provides instructions for entering U.S. Government Rental Car Program numbers in a user profile in MyTravel (ConcurGov).

June 9, 2022

Reports in the Report Scheduler

Recommended for: BDTA, DTA, LDTA, ODTA | Series: Defense Travel Administrator, DTS Special Topics

This information paper identifies the reports that are available from the Defense Travel System Report Scheduler.
 

June 7, 2022

Introduction to Constructed Travel in DTS

Recommended for: AO, LDTA, ODTA Traveler | Series: DTS Basics

This paper lays out the process of constructed travel in the Defense Travel System and examples on how you use the Constructed Travel Worksheets.
 

May 5, 2022

DTS Expenses Screen for Routing Officials

Recommended for: AO, DTA, RO | Series: DTS Basics

This paper explains the DTS Expenses module. It focuses on the content and functionality of the Reservation Expenses, Other Expenses, and Substantiating Documents screens as it pertains to Authorizing Officials and other Routing Officials.

 

May 5, 2022

DTS Expenses Screen for Travelers

Recommended for: Clerk, DTA, NDEA, Traveler | Series: DTS Basics

The Defense Travel System (DTS) Expenses module focuses on the content and functionality of the Reservation Expenses, Other Expenses, Substantiating Documents screens as it pertains to those who create travel documents. Also covered is uploading documents.
 

May 5, 2022

Required Information for Travel Assistance Center Help Tickets

Recommended for: AO, DTA, Instructor, NDEA, Traveler | Series: DTS Basics

This information paper outlines how to create a Travel Assistance Center (TAC) ticket.
 

April 20, 2022

Using Pay.Gov To Satisfy a Travel-Incurred Debt

Recommended for: AO, BDTA, FDTA, Instructor, LDTA, NDEA, Traveler | Series: DTS Special Topics

This information paper provides information on using pay.gov to make online payment to government agencies by credit card or by debit from your checking or savings account.
 

April 1, 2022

Dependent Travel in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This information paper provides information on the process for creating an authorization in the Defense Travel System (DTS) for a dependent who will be on official travel.
 

April 1, 2022

Error Code #003

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Total Transaction Amount.
 

April 1, 2022

Error Code #010

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Transfer Agency (TA) Foreign Military Sales Lines of Accounting.
 

April 1, 2022

Error Code #011

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Beginning Fiscal Year Indicator - Period Type Code.
 

April 1, 2022

Error Code #015

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Fund Code.
 

April 1, 2022

Error Code #016

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Resource Code - Object Class Code (WBS).
 

April 1, 2022

Error Code #026

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Major Command Indicator - Unit Identifier (JON-LOA).
 

April 1, 2022

Error Code #029

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Cost Code Amount.

April 1, 2022

Error Code #030

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a Missing or Invalid Object Class - (Object Class - LOA).
 

April 1, 2022

Error Code #034

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance 

This paper provides guidance on correcting a document that was rejected for a missing data element.
 

April 1, 2022

Renewal Agreement Travel

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This information paper explains how to create a Defense Travel System authorization if you are a DoD civilian employee on official leave travel between OCONUS assignments.
 

March 28, 2022

Restricted Airfares Available in DTS

Recommended for: AO, Clerk, DTA, LDTA, ODTA, Traveler | Series: DTS Basics

This information paper provides information about selecting restricted airfares in the Defense Travel System.
 

March 25, 2022

Updating Local Level Support Contact

Recommended for: DTA, LDTA, ODTA | Series: Defense Travel Administrator

This information paper explains the steps for updating the local help desk point of contact information.
 

March 23, 2022

Updating Your DTS Profile

Recommended for: Traveler | Series: DTS Basics

This information paper provides some very basic information on how to change your Defense Travel System personal profile.
 

March 22, 2022

Global Group Membership Rules

Recommended for: DTA, FDTA, LDTA, ODTA | Series: Defense Travel Administrator

This information paper explains Global Group Membership Rules (GGMRs) in the Defense Travel System and how they work.
 

March 21, 2022

Document Lock Procedures

Recommended for: Traveler

When a traveler/user performs any action that alters a document, that document will be locked to prevent others from creating modifications to the same document simultaneously.
 

March 21, 2022

DTS Organization Change Profile Information Chart

Recommended for: DTA, Instructor, NDEA, Traveler

This paper discusses a personal profile when the individual's owning organization changes.
 

March 11, 2022

Cross-Organization Funding

Recommended for: DTA, FDTA | Series: Finance

This information paper explains how to allow another organization to use your own organization's lines of accounting in the Defense Travel System (DTS).
 

March 11, 2022

General TraX Training Instructions

Recommended for: AO, CO, DTA, Instructor, LDTA, NDEA, ODTA | Series: DTS Basics

This information paper explains how to access training in Travel Explorer (TraX).
 

March 10, 2022

Accessing Managing Travel Card Misuse Training

Recommended for: Traveler, AO, APC, Commanders, Directors, Supervisors | Series: DTS Basics

This information paper helps audiences understand their responsibilities for minimizing and addressing Government Travel Charge Card (GTCC) misuse.
 

March 10, 2022

Accessing Travel Card 101 Program Training

Recommended for: Traveler

This information paper provides instructions on how to access travel card 101 web-based training.
 

March 10, 2022

Accessing DTS Basics Training

Recommended for: Traveler, AO | Series: DTS Basics

This information paper outlines steps to access the web-based training series on Defense Travel Systems (DTS) Basics.
 

March 10, 2022

The Manual Abandon Process: Closing a Stuck Document

Recommended for: AO, DTA, Traveler | Series: Authorizing/Reviewing Official, Defnese Travel Administrator

Document closure occurs when the Manual Abandon Stamp is applied to a document that is stuck in the Defense Travel System.
 

March 7, 2022

DFAS Check Trace Process

Recommended for: DTA, AO, Clerk, Traveler

This paper explains when to use the AskDFAS process and how to submit an online ticket requesting Defense Finance and Accounting Service (DFAS) trace a missing travel payment.
 

March 7, 2022

Managing Multiple DTS Profiles

Recommended for: FDTA, LDTA, ODTA, Traveler | Series: DTS Basics

This paper discusses switching profiles if you have multiple roles in the Defense Travel System.
 

March 1, 2022

Accessing Training for Accountable Officials and Certifying Officers (TAOCO)

Recommended for: AO, CO | Series:  Authorizing/Reviewing Official, Defense Travel Administrator

This information paper provides instructions on how to access web-based training (WBT).
 

March 1, 2022

Correct EFT Returns

Recommended for: DTA, NDEA, Traveler | Series: DTS Basics

This information paper discusses the best practices for preventing electronic fund transfer (EFT) returns.
 

March 1, 2022

Budget and Audit Pass Issues

Recommended for: AO, BDTA, FDTA, LDTA | Series: Defense Travel Administrator, Finance Series

This information paper addresses the known causes of audit pass errors when attempting to approve a document in the Defense Travel System (DTS).
 

March 1, 2022

Adding FMS LOAs to a DTS Travel Document

Recommended for: Traveler | Series: DTS Basics

This information paper explains how to find and add a Line of Accounting to a DTS Travel Document if your trip is being funded by the Foreign Military Sales program. This paper also explains changes to the approval process when you do so.
 

March 1, 2022

How to Determine Your PKI Cert Expiration Date

Recommended for: DTA, Instructor, LDTA

This information paper shows travelers how to determine the expiration date of their Public Key Infrastructure (PKI) soft token.
 

March 1, 2022

72-Hour Auto-Cancellation

Recommended for: DTA, LDTA, ODTA | Series: DTS Basics
If a travel authorization is not approved at least 72 hours in advance of a flight departure, the airline reservation is automatically cancelled by the carrier to avoid unfilled seats. This information paper provides an overview of the 72-hour auto-cancellation rule and how it applies in the Defense Travel System.

March 1, 2022

DTS BI and Reporting Tool Indicator

Recommended for: AO, APC, BDTA, CBAs, Clerk, CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

The Defense Travel System (DTS) Business Intelligence and Reporting Tool (BIRT) Indicator explains how to establish and update the DTA's personal profile permitting DTS BIRT access for custom reports

March 1, 2022

DTS Introduction

Recommended for: AO, APC, BDTA, CBAs, Clerk, CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

This information paper provides a general overview of the Defense Travel System (DTS) to include DTS features, the trip planning process, available training resources, and points of contact for assistance.
 

March 1, 2022

DTS Profile Changes to Increase Audit Compliance

Recommended for: Clerk, LDTA, NDEA, ODTA, Traveler

The paper explains how Defense Travel System (DTS) personal profiles work in DTS to support audit compliance requirements.
 

March 1, 2022

How to Calculate Local POV Mileage

Recommended for: AO, Traveler | Series: DTS Basics

This paper provides information on how to correctly enter your privately owned vehicle (POV) mileage into the Defense Travel System for one-stop and multi-stop official travel in the local area.
 

March 1, 2022

How to Claim Airline Checked Baggage Fee

Recommended for: AO, LDTA, ODTA, Traveler | Series: DTS Basics

This paper discusses how to claim reimbursement for checked baggage that airlines may charge.
 

March 1, 2022

Introduction to Imported Authorizations for Partner Systems Travelers Using DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper provides background to how partner systems import authorizations into the Defense Travel System (DTS). It also explains how to complete an imported authorization in DTS.
 

March 1, 2022

Making Changes to DTS Documents

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper explains how to make edits, adjustments, and amendments to Defense Travel System documents.
 

March 1, 2022

Permissive Travel in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper explains that to align with travel policy, permissive travel is not a trip type in the Defense Travel System.
 

March 1, 2022

Secure Flight Program

Recommended for: AO, LDTA, Traveler | Series: DTS Basics

Secure Flight is a Transportation Security Administration (TSA) program to conduct uniform prescreening of passenger information against Federal Government watch lists for all covered U.S. and foreign flights into, out of, and within the U.S.
 

March 1, 2022

Self-Authorizing Officials in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This information paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and how the SAOs approve their own Defense Travel System travel documents.
 

March 1, 2022

Travel Advances for Restricted Airfares

Recommended for: AO, Clerk, DTA, FDTA, LDTA, ODTA, Traveler | Series: DTS Basics

This information paper covers important information about allowing, enabling, and using a travel advance to pay for a restricted airfare booked in the Defense Travel System.
 

March 1, 2022

Trip Cancellation Procedures in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This information paper provides the process to follow if you created an authorization in the Defense Travel System for a projected Temporary Duty or TDY trip that was later cancelled.
 

March 1, 2022

Updating GTCC Information in a DTS Authorization with Unticketed Reservations

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

Outdated Government Travel Charge Card (GTCC) information can prevent you from receiving tickets for transportation booked through the Defense Travel System (DTS). This information paper explains how to update your GTCC information in a DTS authorization when you receive a new GTCC.
 

March 1, 2022

Updating EFT and GTCC Information in a DTS Profile

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

Outdated Government Travel Charge Card (GTCC) information can prevent you from receiving tickets for transportation booked through the Defense Travel System (DTS). This information paper explains how to update your GTCC information in your DTS profile when you receive a new GTCC.
 

Nov. 9, 2021

DoD Travel: CitiManager One-time Passcode Job Aid

Recommended for: CPM

This job aid describes the steps necessary to enter a one-time passcode when prompted. This training is available through the https://home.cards.citidirect.com/CommercialCard/Cards.html?classic=2 target=_blank Citi Commercial Cards website in Learning Center.
 

March 1, 2021

Booking Hotel Rooms at a Conference Rate

Recommended for: DTA, Instructor, NDEA, Traveler  | Series: DTS Basics

This information paper explains the process for booking a hotel in the Defense Travel System (DTS) when a conference rate applies.