Training Search Tool

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Type: Information Paper

April 4, 2024

72-Hour Auto-Cancellation

Recommended for: Traveler, NDEA, Travel Clerk, AO, RO | Series: DTS (Basics)

This information paper provides an overview of the 72-hour auto-cancellation rule and how it applies in DTS. It explains the cancellation policy and why the airline reservation is automatically cancelled by the carrier to avoid unfilled seats.

April 4, 2024

DTS Expenses Screen for Routing Officials

Recommended for: AO, RO | Series: DTS (Basics)

This information paper explains the DTS Expenses module. It focuses on the content and functionality of the Reservation Expenses, Other Expenses, and Substantiating Documents screens as it pertains to Authorizing Officials and other Routing Officials.

April 4, 2024

DTS Expenses Screen for Travelers

Recommended for: Travel Clerk, NDEA, Traveler | Series: DTS (Basics)

This information paper explains the DTS Expenses module functionality and how to add and update the Reservation Expenses, Other Expenses, upload Substantiating Documents as it pertains to those who create travel documents.

April 3, 2024

How to Calculate Local POV Mileage

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

 

This information paper provides information on how to correctly enter your privately owned vehicle (POV) mileage into DTS for one-stop and multi-stop official travel in the local area.

April 3, 2024

Making Changes to DTS Documents

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)


This information paper explains how to make edits, adjustments, and amendments to DTS documents.

April 3, 2024

How to Make Rail Reservations using DTS

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)
 
This information paper discusses how to use the Travel Company Management (TMC) Assistance option in DTS to make rail reservation requests for official travel.

March 1, 2024

DTS BI and Reporting Tool Indicator

Recommended for:  LDTA | Series: DTS (Admin)

 

This information paper explains how to assign Defense Travel System (DTS) Business Intelligence and Reporting Tool (BIRT) access in a DTS profile. BIRT allows DTAs to create and run custom reports to support audits and manage their organization’s travel need.

March 1, 2024

Reports in the Report Scheduler

Recommended for: LDTA, ODTA, FDTA, DMM, CBA-S | Series: DTS (Admin)

 

This information paper identifies the reports that are available from the DTS Report Scheduler.

March 1, 2024

Trip Cancellation Procedures in DTS

Recommended for: AO, RO, Traveler, Travel Clerk, NDEA | Series: DTS (Special Topics)

This information paper provides the process to follow if you created an authorization in DTS for a projected Temporary Duty or TDY trip that was later cancelled.

Dec. 1, 2023

What is a Valid Receipt?

Recommended for: Traveler, Travel Clerk, NDEA, AO, RO | Series: DTS (Basics)

This information paper presents the basics of voucher/expense report validation, so all travelers, DTS Authorizing Officials (AOs), and MyTravel Approvers can clearly understand DoD receipt requirements. A common cause of inappropriate payments, bad or missing receipts will cause an otherwise accurate voucher or expense report to fail an audit.

Sept. 21, 2023

Correct EFT Returns

Recommended for: LDTA, ODTA, NDEA, Traveler, Travel Clerk | Series: DTS (Special Topics), DTS (Admin)

 

This information paper discusses the best practices for preventing electronic fund transfer (EFT) returns.

Aug. 28, 2023

Using Pay.Gov To Satisfy a Travel-Incurred Debt

Recommended for: NDEA, Traveler, Travel Clerk | Series: DTS (Special Topics)

 

This information paper provides information on using pay.gov to make online payment to government agencies by credit card or by debit from your checking or savings account.

Aug. 25, 2023

Permissive Travel in DTS

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

 

This information paper explains that to align with travel policy, permissive travel is not a trip type in DTS.

Aug. 25, 2023

Updating Local Level Support Contact

Recommended for: LDTA, ODTA | Series: DTS (Admin)

 

This information paper explains the steps for updating the local help desk point of contact information listed on the DTMO website.

Aug. 24, 2023

Updating GTCC Information in a DTS Authorization with Unticketed Reservations

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

This information paper explains how to update your GTCC information in a DTS authorization when you receive a new GTCC. Periodically, reviewing the profile can catch outdated Government Travel Charge Card (GTCC) information and ensure you receive tickets for transportation booked through DTS.

Aug. 16, 2023

Cross-Organization Funding

Recommended for: FDTA | Series: DTS (Admin)

 

This information paper explains how to allow another organization to use your own organization's lines of accounting in DTS.

Aug. 16, 2023

DTS Organization Change Profile Information Chart

Recommended for: LDTA, ODTA | Series: DTS (Admin)


This information paper discusses the steps to move and setup a personal profile when the individual's owning organization changes.

Aug. 16, 2023

Global Group Membership Rules

Recommended for: LDTA, ODTA | Series: DTS (Admin)

 

This information paper explains Global Group Membership Rules (GGMRs) in DTS and how they work.

Aug. 15, 2023

Dependent Travel in DTS

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

 

This information paper provides information on the process for creating an authorization in DTS for a dependent who will be on official travel.

Aug. 15, 2023

DFAS Check Trace Process

Recommended for: LDTA, Travel Clerk, NDEA, Traveler | Series: DTS (Special Topics)


This information paper explains when to use the AskDFAS process and how to submit an online ticket requesting Defense Finance and Accounting Service (DFAS) trace a missing travel payment.

Aug. 15, 2023

Document Lock Procedures

Recommended for: Traveler, LDTA, ODTA | Series:  DTS (Special Topics)

 

This information paper explains how to unlock a document that is locked to prevent others from creating modifications to the same document simultaneously. The DTA can unlock the record to continue processing the trip.

Aug. 15, 2023

DTS Introduction

Recommended for: All DTS Roles | Series: DTS (Basics)

 

This information paper provides a general overview of the Defense Travel System (DTS) to include DTS features, the trip planning process, available training resources, and points of contact for assistance.

Aug. 15, 2023

How to Claim Airline Checked Baggage Fee

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

 

This information paper discusses how to claim reimbursement for checked baggage that airlines may charge.

Aug. 15, 2023

Introduction to CBA Reconciliation in DTS

Recommended for: LDTA, CBA-S | Series: DTS (Special Topics)

This information paper provides vital background information about the process of reconciling Centrally Billed accounts in DTS.

Aug. 15, 2023

Managing Multiple DTS Profiles

Recommended for: All DTS Roles | Series: DTS (Special Topics)

 

This information paper discusses switching profiles if you have multiple roles in DTS.

Aug. 14, 2023

Adding FMS LOAs to a DTS Travel Document

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

 

This information paper explains how to find and add a Line of Accounting to a DTS travel document if your trip is being funded by the Foreign Military Sales program. It also explains changes to the approval process when you do so.

Aug. 14, 2023

Budget and Audit Pass Issues

Recommended for: AO, BDTA, FDTA, LDTA | Series: DTS (Admin), Approver (DTS)

 

This information paper addresses the known causes of audit pass errors when attempting to approve a document in DTS.

Aug. 3, 2023

Renewal Agreement Travel

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

This information paper explains how to create a DTS authorization if you are a DoD civilian employee on official leave travel between OCONUS assignments.

June 30, 2023

Introduction to Imported Authorizations for Partner Systems Travelers Using DTS

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

 

This information paper provides background to how partner systems import authorizations into DTS. It also explains how to complete an imported authorization in DTS.

June 28, 2023

Accessing Training for Accountable Officials and Certifying Officers (TAOCO)

Recommended for: AO, RO, CBA-S, Approver | Series: Approver (COL/TAOCO)

 

This information paper provides instructions on how to access TAOCO web-based training.

June 28, 2023

Booking Hotel Rooms at a Conference Rate

Recommended for: NDEA, Traveler, Travel Clerk | Series: DTS (Basics)

 

This information paper explains the process for booking a hotel in DTS when a conference rate applies.

June 28, 2023

General TraX Training Instructions

Recommended for: All Roles | Series: Miscellaneous


This information paper explains how to access training in Travel Explorer (TraX).

June 27, 2023

Accessing Travel Card 101 Program Training

Recommended for: Traveler | Series: Programs and Policies

 

This information paper provides instructions on how to access Travel Card 101 web-based training.

June 26, 2023

Accessing DTS Basics Training

Recommended for: Traveler, AO | Series: DTS (Basics)

 

This information paper outlines steps to access the web-based training series on Defense Travel Systems (DTS) Basics.

June 26, 2023

Accessing Managing Travel Card Misuse Training

Recommended for: AO, APC, CO, CPM, Approver | Series: Programs and Policies


This information paper helps audiences understand their responsibilities for minimizing and addressing Government Travel Charge Card (GTCC) misuse.

May 30, 2023

How to Determine Your PKI Cert Expiration Date

Recommended for: All Roles | Series: Miscellaneous

This information paper shows travelers how to determine the expiration date of their Public Key Infrastructure (PKI) certificate.

April 11, 2023

Required Information for Travel Assistance Center Help Tickets

Recommended for: All DTS Roles | Series: DTS (Basics)

This information paper outlines how to create a Travel Assistance Center (TAC) ticket using Travel Explorer (TraX).

April 11, 2023

Understanding A Travel Debt

Recommended for: DMM, LDTA, Traveler, Travel Clerk, NDEA | Series: DTS (Admin), DTS (Special Topics)

This information paper provides information about when a travel-incurred debt occurs, what a debt notification e-mail is, when a traveler should receive a debt notification e-mail, repayment options, and recourse for a travel debt.

April 10, 2023

DTS Profile Changes to Increase Audit Compliance

Recommended for: Travel Clerk, LDTA, NDEA, ODTA, Traveler | Series: DTS (Special Topics)

The paper explains how DTS personal profiles work in DTS to support audit compliance requirements.

March 29, 2023

Self-Authorizing Officials in DTS

Recommended for: AO, RO, LDTA, ODTA | Series: DTS (Special Topics)

This information paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and when the SAOs approve their own Defense Travel System (DTS) travel documents.

March 28, 2023

Restricted Airfares Available in DTS

Recommended for: AO, Travel Clerk, Traveler, NDEA, RO | Series: DTS (Basics)

This information paper provides information about selecting restricted airfares in DTS.

March 28, 2023

Secure Flight Program

Recommended for: AO, Traveler, RO, NDEA, Travel Clerk | Series: Programs and Policies

This information paper discusses how to add the DoD ID number in traveler profile for PreCheck participation. Secure Flight is a Transportation Security Administration (TSA) program to conduct uniform prescreening of passenger information against Federal Government watch lists for all covered U.S. and foreign flights into, out of, and within the U.S.

March 28, 2023

Travel Advances for Restricted Airfares

Recommended for: AO, Travel Clerk, Traveler, NDEA, RO | Series: DTS (Basics)

This information paper covers important information about allowing, enabling, and using a travel advance to pay for a restricted airfare booked in DTS.

March 27, 2023

Updating EFT and GTCC Information in a DTS Profile

Recommended for: LDTA, ODTA, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

This information paper explains how to update your EFT data and Government Travel Charge Card (GTCC) information in your DTS profile when you receive a new GTCC. Valid EFT and GTCC information are necessary for ticketing and payments processed using DTS.

March 27, 2023

Updating Your DTS Profile

Recommended for: All DTS Roles | Series: DTS Basics

This information paper provides the basic information on how to change your Defense Travel System (DTS) personal profile.

Feb. 17, 2023

The Manual Abandon Process: Closing a Stuck Document

Recommended for: AO, RO, LDTA, ODTA, FDTA, BDTA, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Admin), DTS (Special Topics)

This information paper addresses the document closure process when the Manual Abandon Stamp is applied to a document that is stuck in DTS.

Nov. 14, 2022

Accessing DTS on a Mac Computer

Recommended for: All DTS Roles | Series: DTS (Special Topics)

 

This information paper discusses problems users experience when accessing DTS on a Mac computer and provides viable workarounds to common issues.

Nov. 9, 2021

DoD Travel: CitiManager One-time Passcode Job Aid

Recommended for: CPM, APC | Series: Miscellaneous

 

This Citi job aid describes the steps necessary to enter a one-time passcode when prompted. To access the Citi trainings and resources, you must log into Citi Manager at https://home.cards.citidirect.com/CommercialCard/login. For more information about Learning Center access please review DoD Travel: Citi's Learning Center Manual available at https://media.defense.gov/2021/Nov/15/2002893104/-1/-1/0/LEARNING_CENTER_QRG_DOD.PDF