Training Search | Defense Travel Management Office

May 30, 2023

How to Determine Your PKI Cert Expiration Date

Recommended for: All Roles | Series: Miscellaneous

This information paper shows travelers how to determine the expiration date of their Public Key Infrastructure (PKI) certificate.

May 30, 2023

Defense Travel System (DTS) Best Practices Guide

Recommended for: All DTS Roles, APC, CPM, TO | Series: DTS (Basic), DTS (Admin), DTS (Special Topics), Approver (DTS)

This guide provides organizations direction on developing local business rules and processes for using the Defense Travel System.

May 23, 2023

Distance Learning Schedule

Recommended for: AO, APC, BDTA. CBAs, Clerk, CO, CPM, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

This document provides the schedule of current available classes with course details.

May 1, 2023

Spotlight: Create or Update System Profile

Recommended for: Travel Manager | Series: MyTravel (Admin)

This information paper explains how Travel Managers with Employee Administrator permissions create and update system profiles in MyTravel.

May 1, 2023

Spotlight: Receipts

Recommended for: Approver, Traveler, Delegate | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

April 26, 2023

MyTravel Quick Start Guide for Travelers

Recommended for: Traveler | Series: MyTravel (Basics)

This guide provides key information for Travelers who use MyTravel to create and submit their official travel documents.

April 11, 2023

Required Information for Travel Assistance Center Help Tickets

Recommended for: All DTS Roles | Series: DTS (Basics)

This information paper outlines how to create a Travel Assistance Center (TAC) ticket using Travel Explorer (TraX).

April 11, 2023

Understanding A Travel Debt

Recommended for: DMM, LDTA, Traveler, Travel Clerk, NDEA | Series: DTS (Admin), DTS (Special Topics)

This information paper provides information about when a travel-incurred debt occurs, what a debt notification e-mail is, when a traveler should receive a debt notification e-mail, repayment options, and recourse for a travel debt.

April 11, 2023

Guide to Managing Travel-Incurred Debt

Recommended for: DMM | Series: DTS (Admin)

This guide provides general information about the Debt Management Monitor's (DMM) overall role, and how debt situations occur and are resolved. The document explains the processes (and the DMM's responsibilities) related to the establishment, management, collection, waiving/appealing, and satisfaction of debt.

April 10, 2023

DTS Profile Changes to Increase Audit Compliance

Recommended for: Travel Clerk, LDTA, NDEA, ODTA, Traveler | Series: DTS (Special Topics)

The paper explains how DTS personal profiles work in DTS to support audit compliance requirements.

April 10, 2023

Enterprise Web Training System (EWTS) Guide

Recommended for: DTA, Instructor, LDTA | Series: Defense Travel Administrator

This guide explains the training system's features and purpose, as well as how to access and set-up the system.

March 29, 2023

Spotlight: Proxies and Delegates

Recommended for: Delegate, Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers, the MyTravel Quick Start Guide for Approvers, and the MyTravel Quick Start Guide for Travel Managers.

March 29, 2023

Renewal Agreement Travel

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

This information paper explains how to create a DTS authorization if you are a DoD civilian employee on official leave travel between OCONUS assignments.

March 29, 2023

Self-Authorizing Officials in DTS

Recommended for: AO, RO, LDTA, ODTA | Series: DTS (Special Topics)

This information paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and when the SAOs approve their own Defense Travel System (DTS) travel documents.

March 28, 2023

Introduction to Constructed Travel in DTS

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

This information paper lays out the process of constructed travel in DTS and examples on how you use the Pre-Travel and Post-Travel Worksheets.

March 28, 2023

MyTravel Quick Start Guide for Approvers

Recommended for: Approver | Series: MyTravel (Basics)

This guide provides key information for Approvers who use MyTravel to support official travel.

March 28, 2023

Restricted Airfares Available in DTS

Recommended for: AO, Travel Clerk, Traveler, NDEA, RO | Series: DTS (Basics)

This information paper provides information about selecting restricted airfares in DTS.

March 28, 2023

Secure Flight Program

Recommended for: AO, Traveler, RO, NDEA, Travel Clerk | Series: Programs and Policies

This information paper discusses how to add the DoD ID number in traveler profile for PreCheck participation. Secure Flight is a Transportation Security Administration (TSA) program to conduct uniform prescreening of passenger information against Federal Government watch lists for all covered U.S. and foreign flights into, out of, and within the U.S.

March 28, 2023

Travel Advances for Restricted Airfares

Recommended for: AO, Travel Clerk, Traveler, NDEA, RO | Series: DTS (Basics)

This information paper covers important information about allowing, enabling, and using a travel advance to pay for a restricted airfare booked in DTS.

March 27, 2023

72-Hour Auto-Cancellation

Recommended for: Traveler, NDEA, Travel Clerk, AO, RO | Series: DTS (Basics)

This information paper provides an overview of the 72-hour auto-cancellation rule and how it applies in DTS. It explains the cancellation policy and why the airline reservation is automatically cancelled by the carrier to avoid unfilled seats.

March 27, 2023

DTS Expenses Screen for Travelers

Recommended for: Travel Clerk, NDEA, Traveler | Series: DTS (Basics)

This information paper explains the DTS Expenses module functionality and how to add and update the Reservation Expenses, Other Expenses, upload Substantiating Documents as it pertains to those who create travel documents.

March 27, 2023

Trip Cancellation Procedures in DTS

Recommended for: AO, RO, Traveler, Travel Clerk, NDEA | Series: DTS (Special Topics)

This information paper provides the process to follow if you created an authorization in DTS for a projected Temporary Duty or TDY trip that was later cancelled.

March 27, 2023

Updating GTCC Information in a DTS Authorization with Unticketed Reservations

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

This information paper explains how to update your GTCC information in a DTS authorization when you receive a new GTCC. Periodically, reviewing the profile can catch outdated Government Travel Charge Card (GTCC) information and ensure you receive tickets for transportation booked through DTS.

March 27, 2023

Updating EFT and GTCC Information in a DTS Profile

Recommended for: LDTA, ODTA, Traveler, NDEA, Travel Clerk | Series: DTS (Basics)

This information paper explains how to update your EFT data and Government Travel Charge Card (GTCC) information in your DTS profile when you receive a new GTCC. Valid EFT and GTCC information are necessary for ticketing and payments processed using DTS.

March 27, 2023

Updating Your DTS Profile

Recommended for: All DTS Roles | Series: DTS Basics

This information paper provides the basic information on how to change your Defense Travel System (DTS) personal profile.

March 24, 2023

DTS Expenses Screen for Routing Officials

Recommended for: AO, RO | Series: DTS (Basics)

This information paper explains the DTS Expenses module. It focuses on the content and functionality of the Reservation Expenses, Other Expenses, and Substantiating Documents screens as it pertains to Authorizing Officials and other Routing Officials.

March 17, 2023

MyTravel Quick Start Guide for Travel Managers

Recommended for: Travel Manager | Series: MyTravel (Travel Managers)

This Quick Start Guide gives you a general understanding of the various Travel Manager roles, helps you understand the general tasks each role is responsible for performing, provides a basic understanding of how they accomplish those tasks, and shows you how to find training to gain a deeper understanding of how they accomplish the tasks assigned to them.

March 10, 2023

Spotlight: Local Travel Expense Report

Recommended for: Traveler, Delegate | Series: MyTravel (Basics)

This spotlight is intended for Travelers who use MyTravel to support their official travel in the local area of their Permanent Duty Station. It builds on the information available in the Create and Submit Expense Report section of the MyTravel Quick Start Guide for Travelers, which explains how to create expense reports in support of TDY travel.

Feb. 17, 2023

DTS Financial Field Procedures Guide

Recommended for: AO, CO, DMM, FDTA, LDTA, RO

This guide identifies the major financial roles, responsibilities, regulations, and requirements associated with the Defense Travel System (DTS). It provides information on accountable officials and describes the role of the CO in the payment process and the AO’s and CO’s pecuniary liability if a financial loss occurs, and addresses DTS functions that are financial in nature.

Feb. 9, 2023

Spotlight: Profile Updates

Recommended for: Travel Manager, Traveler, Approver, Delegate | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Feb. 7, 2023

DTS Guide 5: Group Authorizations

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Special Topics)

This guide explains how to create, amend, and cancel a DTS group authorization. It focuses on and highlights how a group authorization differs from an authorization.

Feb. 7, 2023

MyTravel Training Environment

Recommended for: Travel Manager, Instructor | Series: Instructor Curriculum

This information paper explains the process for gaining access to the MyTravel Training Environment to provide demonstrations, facilitate a Traveler or Approver training class, practice the hands-on knowledge learned in Foundation Training, and more.

Feb. 6, 2023

DTS Guide 3: Vouchers

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS voucher after Temporary Duty or TDY travel, with a focus on making itinerary changes and updating cost estimates from the authorization to reflect actual events and costs on the voucher.

Feb. 1, 2023

Spotlight: Home Screen Features

Recommended for: Travel Manager, Traveler, Delegate, Approver | Series: MyTravel (Basics)

This information paper supplements the MyTravel Quick Start Guide for Travelers and MyTravel Quick Start Guide for Approvers.

Jan. 26, 2023

DTS Reservation Process Guide

Recommended for: AO, APC, BDTA, CBAs, Clerk CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

This guide provides insight into how the Defense Travel System (DTS) and the Travel Management Company (TMC) interact to book a traveler's reservations for Temporary Duty or TDY travel. It emphasizes the overall travel process, providing best practices, and offering solutions to common problems that could prevent your travel program from running at peak efficiency.

Jan. 23, 2023

DTS Guide 4: Local Vouchers

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS local voucher, to claim reimbursement for expenses incurred, and payment of travel allowances related to official travel in the local area.

Jan. 23, 2023

Desktop Guide for Authorizing Officials and Certifying Officers

Recommended for: AO, CO

This guide provides basic information to AOs and COs on their official roles, explaining the various tasks they must complete (such as approving and certifying documents in the Defense Travel System) in a step-by-step format. The guide serves as an introduction to novice officials/officers and a refresher document for experienced personnel.

Jan. 20, 2023

DTS Guide 2: Authorizations

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS authorization for Temporary Duty or TDY travel, which covers creating an itinerary, selecting reservations, and entering reimbursable expenses and travel allowances.

Jan. 20, 2023

DTS Guide 1: Getting Started

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide provides basic information on how to use DTS, which includes establishing a profile, logging into the system, navigating the screens, and troubleshooting for issues.

Jan. 17, 2023

MyTravel Approval Process

Recommended for: Approver, Delegate | Series: Approver (MyTravel)

Outlines actions Approvers should take when reviewing trip requests and expense reports in MyTravel.

Jan. 17, 2023

MyTravel Approval Checklist

Recommended for: Approver, Delegate | Series: Approver (MyTravel)

This tri-fold provides an overview of an Approver's roles and responsibilities and contains partial checklists of actions to take when processing trip requests and expense reports in MyTravel.

Jan. 17, 2023

Create an Expense Report: Traveler Instructions

Recommended for: Traveler, Delegate | Series: MyTravel (Basics)

This tri-fold steps Travelers through the process of creating and submitting expense reports in MyTravel for approval.

Jan. 17, 2023

Create a Trip Request: Traveler Instructions

Recommended for: Traveler, Delegate | Series: MyTravel (Basics)

This tri-fold outlines steps for Travelers to create trip requests in MyTravel and submit them for approval.

Jan. 10, 2023

MyTravel Introduction

Recommended for: Approver, Delegate, Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper introduces you to MyTravel, the tool that will eventually replace DTS. It does not present document processing functions, but it does cover many diverse topics, such as the system’s background, key features, and current scope; how to find information, training, and operational help; how to access the system and prepare to create travel documents; and much more.

Jan. 4, 2023

Travel Policy Compliance Tool User Guide

Recommended for: CTA, DTA, LDTA | Series: Programs and Policies

This guide provides detailed information on how to use the Travel Policy Compliance Tool, resolves problems, and how to grant access to other CTAs.

Jan. 3, 2023

MyTravel WBTs in TraX

Recommended for: Approver, Delegate, Travel Manager, Traveler | Series: MyTravel (Basics)

This information paper describes the web based training classes that are available for Travelers, Approvers, and Travel Managers who will use MyTravel. It also provides detailed instructions about how to access and run those classes.

Jan. 3, 2023

Spotlight: Cognos Reporting

Recommended for: Travel Manager | Series: MyTravel (Admin)

Finding administrative (e.g., profile) information in MyTravel requires access to the MyTravel Cognos business intelligence tool. If you have that access, this Spotlight will help you navigate the basics of running Cognos BI reports. If you do not have it, it will inform you about the sort of information a Travel Manager with Cognos Consumer permissions can find.

Dec. 29, 2022

Introduction to CBA Reconciliation in DTS

Recommended for: LDTA, CBA-S | Series: DTS (Special Topics)

This information paper provides vital background information about the process of reconciling Centrally Billed accounts in DTS.

Dec. 29, 2022

DTS CBA Reconciliation Manual

Recommended for: CBA, DTA, TO

This guide provides information on the procedures for performing CBA Reconciliation functions within DTS, focusing on site CBA Specialist DTS reconciliation procedures. The text provides an introduction to the CBA billing process and user functions, as well as roles for CBA specialists, CBA-DTAs, and CBA administrators.

Dec. 20, 2022

MyTravel Training Resources

Recommended for: Travel Manager, Traveler, Approver, Delegate | Series: MyTravel (Basics)

This information paper outlines the travel training resources available for the MyTravel system. Its contents will help Travel Managers efficiently manage their organization’s travel program and will provide information to Travelers, Approvers, and Delegates.

Dec. 1, 2022

Travel Policy Compliance Tool Administration

Recommended for: CTA, DTA, Instructor, LDTA | Series: Instructor curriculum

This resource set includes an Instructor Guide and supporting PowerPoint slides for a DTA/Instructor to use in a Distance Learning format. This material covers basic instructions for use of the Travel Policy Compliance Tool, an automated software that reviews Defense Travel System vouchers for items contrary to DoD travel policy. The material is specifically for use by Compliance Tool Administrators (CTAs), as they are responsible for sustaining the tool within their organization. This curriculum covers basic Tool functions, as well as how to generate reports, grant access to other users, and assist travelers and AOs with vouchers containing errors.

Nov. 15, 2022

Spotlight: How to Enter Travel Allowances

Recommended for: Traveler, Delegate | Series: MyTravel (Basics)

This information paper shows you how to enter the correct per diem allowances into MyTravel referred to as travel allowances, so this Spotlight uses that term as well. According to the Joint Travel Regulation (JTR), a Traveler’s “per diem is based on the rate of the authorized stopover point or official duty location.” In other words, when you are at the TDY location, it is where you do your work, not where you sleep at night or the location of your arrival airport that determines your per diem allowances.

Nov. 14, 2022

Accessing DTS on a Mac Computer

Recommended for (Role): Traveler, AO | Series: DTS Basics

If you experience problems accessing the Defense Travel System (DTS) on a Mac computer, refer to this document for workarounds to common issues.

Nov. 1, 2022

Enterprise Web Training System (EWTS) – Instructor Guide and Slides

Recommended for: DTA, Instructor, LDTA | Series: Defense Travel Administrator, Instructor Curriculum

This resource set includes an Instructor Guide and supporting PowerPoint slides for a DTA/Instructor to use in a Distance Learning format. This material covers basic instructions for use of the Enterprise Web Training System (EWTS), a software which simulates the production version of DTS. Many DoD sites use EWTS to conduct DTS training because it permits practice drills with no consequences for user mistakes. The resources are most appropriate for DTS trainers, DTA's who support DTS users.

Nov. 1, 2022

Spotlight: Changing Reservations

Recommended for: Traveler, Delegate | Series: MyTravel (Basics)

This information paper is intended for Travelers who use MyTravel to support official travel.

Nov. 1, 2022

MyTravel Traveler & Approver Demonstrations

Recommended for: Approver, Delegate, Traveler | Series: MyTravel (Basics)

This information paper provides access (via embedded links) to two recorded sessions of instructors presenting introductory demonstrations of the MyTravel electronic travel system. These demonstrations are useful for anyone who will use MyTravel, but will be particularly helpful to Travelers, Approvers, and their Delegates.

Oct. 20, 2022

What is a Valid Receipt?

Recommended for: Traveler, Travel Clerk, NDEA, AO, RO, Approver, Delegate | Series: DTS (Basics), MyTravel (Basics)

This information paper presents the basics of voucher/expense report validation, so all travelers, DTS Authorizing Officials (AOs), and MyTravel Approvers can clearly understand DoD receipt requirements. A common cause of inappropriate payments, bad or missing receipts will cause an otherwise accurate voucher or expense report to fail an audit.

Oct. 3, 2022

TAC Live Chat User Guide

Recommended for: Traveler, Travel Manager, AO, RO Series: DTS Basics

Describes how to use the Travel Assistance Center's Live Chat option for support.

Sept. 27, 2022

DTA Manual - Download All

Recommended for: DTA, FDTA, LDTA, ODTA, Instructor

This is a ZIP file of 2022 reference manuals that provide information on DTS setup, responsibilities, infrastructure, and implementation. This ZIP also includes reports pertaining to travel documents and maintenance instruction required for on-going program management.

Sept. 27, 2022

DTA Manual, Appendix R: LOA Formats

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides Line of Accounting (LOA) formats for various DoD Components, as well as the LOA data elements used to generate Customer Identification Codes at authorization approval.

Aug. 18, 2022

DTA Manual, Appendix Q: DTS Organization Naming Sequence

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides the Defense Travel System naming sequence for various DoD Components.

Aug. 16, 2022

DTA Manual, Chapter 07: People

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter defines the personnel who use the Defense Travel System, and covers the different types of personal profiles, as well as how to create and maintain them

Aug. 12, 2022

DTA Manual, Chapter 05: Routing Lists

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter explains the reason for routing lists, the duties of routing officials, minimum routing list requirements, and the process of creating and maintaining routing lists.

Aug. 12, 2022

DTA Manual, Chapter 06: Groups

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter explains the purpose of Defense Travel System groups, the meaning of group membership and group access, the use of Global Group Membership Rules (GGMRs), and how to create and maintain groups.

July 29, 2022

DTA Manual, Chapter 04: Organizations

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter introduces the Defense Travel System organizational structure and illustrates how to create and update organizations.

July 8, 2022

DTA Manual, Chapter 2: DTS Access

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter explains how to activate and register a Defense Travel System account, log onto the system, and resolve problems during the login and authentication process.

July 8, 2022

DTA Manual, Chapter 03: DTS Site Setup

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter presents the Defense Travel System (DTS) Site Setup process, discusses how DTS safeguards data, and introduces DTS roles such as travelers, Routing Officials, Defense Travel Administrators, and more.

July 5, 2022

DTA Manual, Chapter 01: DTS Overview

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter provides an overview into Defense Travel System users, architecture, features, and benefits, as well as information on training and user-assistance sources.

June 30, 2022

DTA Manual, Chapter 09: Budgets

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter explains how to create and maintain Defense Travel System budgets.

June 28, 2022

DTA Manual, Chapter 08: LOAs

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter covers the purpose of Defense Travel System Lines of Accounting (LOAs), their connection to budgets, allowable LOA formats, and options for creating and maintaining DTS LOAs.

June 24, 2022

DTS Guide to Establishing LOAs and Budgets for the New Fiscal Year

Recommended for: FDTA, BDTA | Series: Finance

This guide provides an overview of the fiscal year process for the Finance Defense Travel Administrator and Budget DTA. It includes rollover and copy functions of Lines of Accounting, as well as setting up associated budgets for the new fiscal year.

June 23, 2022

DTA Manual, Chapter 10: Reports

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter covers the reports available in the Defense Travel System, the data they provide, and the way you run them.

June 21, 2022

DTA Manual, Appendix K: DTS Tables

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides information that the Defense Travel System displays in drop-down lists, such as trip purposes, travel modes, reimbursable expenses, and methods of reimbursement.

June 9, 2022

Reports in the Report Scheduler

Recommended for: BDTA, DTA, LDTA, ODTA | Series: Defense Travel Administrator, DTS Special Topics

This information paper identifies the reports that are available from the Defense Travel System Report Scheduler.

May 20, 2022

DTA Manual, Appendix E: Emails

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix contains a list of emails the Defense Travel System sends and explains when it sends them.

May 20, 2022

DTA Manual, Appendix G: Error Codes

Recommended for: DTA, FDTA, LDTA, ODTA, Instructor

This appendix provides lists and descriptions of Defense Travel System error codes, system administrator error codes, and GEX error codes.

May 20, 2022

DTA Manual, Appendix J: Help Process

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix explains how to get help should you encounter any Defense Travel System or other travel-related problems.

May 19, 2022

DTA Manual, Appendix A: Self-Registration

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides guidance on how to review self-registration requests and view the Self-Registration Metrics report.

May 19, 2022

DTA Manual, Appendix B: Acronyms

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix contains the full names for official titles, systems, and other routine terms related to the Defense Travel System (DTS).

May 19, 2022

DTA Manual, Appendix C: Definitions

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides definitions for frequently used Defense Travel System terms, explaining the job responsibilities of various officials, and what various actions entail.

May 19, 2022

DTA Manual, Appendix F: Import/Export Module

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix provides an overview of the partner system process, explaining partner system roles, and how to set up these systems in the Defense Travel System.

May 19, 2022

DTA Manual, Appendix L: Reorganizations

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix covers the steps and Defense Travel System (DTS) functions used when reorganizing your DTS organization hierarchy.

May 19, 2022

DTA Manual, Appendix M: Ranks and Grades

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix contains military and civilian rank and pay grade abbreviations, as well as DoD Component names and codes, and Reserve category descriptions and codes.

May 19, 2022

DTA Manual, Appendix N: Country Codes

Recommended for: DTA, FDTA, LDTA, ODTA

This appendix contains a list of country codes used in the Defense Travel System.

May 18, 2022

DTA Manual, Chapter 11: MIS Administration

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter provides information on Management Information Systems (MIS) Users, MIS Administrators, and their respective duties and abilities.

May 18, 2022

DTA Manual, Chapter 12: ROA and ROA Administration

Recommended for: DTA, FDTA, LDTA, ODTA

This chapter provides information on Read-Only Access (ROA) Users, ROA Administrators, their respective duties and abilities, and how to use ROA to view invoices and travel information.

May 18, 2022

DTS Guide to Processing Authorizations for the New Fiscal Year

Recommended for: FDTA, BDTA | Series: Finance

This guide provides an overview of the process for preparing Defense Travel System travel authorizations in the current fiscal year for travel that starts in a new fiscal year, or for trips that begin in the current fiscal year and continue into a new fiscal year.

May 5, 2022

TAC & TraX: Helpful Resources Guide

Recommended for: AO, Clerk, CO, NDEA, RO, Traveler | Series: Defense Travel Administrator, DTS Special Topics

This guide helps with travel-related issues by explaining two important resources - the Travel Assistance Center (TAC), a DoD-wide travel help desk, and TraX, available through the Passport web portal that serves as a DoD centralized source of travel information.

May 1, 2022

DoD Travel: Citi's Learning Center Manual

Recommended for: APC, CPM, CBAs, Traveler

Citi provides access to a virtual classroom and full suite of training resources through our CitiManager Learning Center available via the CitiManager Site Home screen. This Quick Reference Guide describes how to access the Learning Center, view available training resources, launch a course, complete a course, obtain a Certificate of Completion, and use additional features and navigation buttons within the platform.

April 20, 2022

Using Pay.Gov To Satisfy a Travel-Incurred Debt

Recommended for: AO, BDTA, FDTA, Instructor, LDTA, NDEA, Traveler | Series: DTS Special Topics

This information paper provides information on using pay.gov to make online payment to government agencies by credit card or by debit from your checking or savings account.

April 1, 2022

Dependent Travel in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This information paper provides information on the process for creating an authorization in the Defense Travel System (DTS) for a dependent who will be on official travel.

April 1, 2022

Error Code #003

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Total Transaction Amount.

April 1, 2022

Error Code #010

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Transfer Agency (TA) Foreign Military Sales Lines of Accounting.

April 1, 2022

Error Code #011

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Beginning Fiscal Year Indicator - Period Type Code.

April 1, 2022

Error Code #015

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Fund Code.

April 1, 2022

Error Code #016

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Resource Code - Object Class Code (WBS).

April 1, 2022

Error Code #026

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Major Command Indicator - Unit Identifier (JON-LOA).

April 1, 2022

Error Code #029

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Cost Code Amount.

April 1, 2022

Error Code #030

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a Missing or Invalid Object Class - (Object Class - LOA).

April 1, 2022

Error Code #034

Recommended for: BDTA, DTA, FDTA | Series: Defense Travel Administrator, Finance

This paper provides guidance on correcting a document that was rejected for a missing data element.

March 25, 2022

Updating Local Level Support Contact

Recommended for: DTA, LDTA, ODTA | Series: Defense Travel Administrator

This information paper explains the steps for updating the local help desk point of contact information.

March 22, 2022

Global Group Membership Rules

Recommended for: DTA, FDTA, LDTA, ODTA | Series: Defense Travel Administrator

This information paper explains Global Group Membership Rules (GGMRs) in the Defense Travel System and how they work.

March 21, 2022

Document Lock Procedures

Recommended for: Traveler

When a traveler/user performs any action that alters a document, that document will be locked to prevent others from creating modifications to the same document simultaneously.

March 21, 2022

DTS Organization Change Profile Information Chart

Recommended for: DTA, Instructor, NDEA, Traveler

This paper discusses a personal profile when the individual's owning organization changes.

March 11, 2022

Cross-Organization Funding

Recommended for: DTA, FDTA | Series: Finance

This information paper explains how to allow another organization to use your own organization's lines of accounting in the Defense Travel System (DTS).

March 11, 2022

General TraX Training Instructions

Recommended for: AO, CO, DTA, Instructor, LDTA, NDEA, ODTA | Series: DTS Basics

This information paper explains how to access training in Travel Explorer (TraX).

March 10, 2022

Accessing Managing Travel Card Misuse Training

Recommended for: Traveler, AO, APC, Commanders, Directors, Supervisors | Series: DTS Basics

This information paper helps audiences understand their responsibilities for minimizing and addressing Government Travel Charge Card (GTCC) misuse.

March 10, 2022

The Manual Abandon Process: Closing a Stuck Document

Recommended for: AO, RO, LDTA, ODTA, FDTA, BDTA, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Admin), DTS (Special Topics)

This information paper addresses the document closure process when the Manual Abandon Stamp is applied to a document that is stuck in DTS.

March 10, 2022

Accessing Travel Card 101 Program Training

Recommended for: Traveler

This information paper provides instructions on how to access travel card 101 web-based training.

March 10, 2022

Accessing DTS Basics Training

Recommended for: Traveler, AO | Series: DTS Basics

This information paper outlines steps to access the web-based training series on Defense Travel Systems (DTS) Basics.

March 7, 2022

DFAS Check Trace Process

Recommended for: DTA, AO, Clerk, Traveler

This paper explains when to use the AskDFAS process and how to submit an online ticket requesting Defense Finance and Accounting Service (DFAS) trace a missing travel payment.

March 7, 2022

Managing Multiple DTS Profiles

Recommended for: FDTA, LDTA, ODTA, Traveler | Series: DTS Basics

This paper discusses switching profiles if you have multiple roles in the Defense Travel System.

March 2, 2022

Instructions to Cancel a Trip

Recommended for: Traveler, NDEA, AO, Travel Clerk, RO | Series: DTS Special Topics

This tri-fold guides user through cancelling a trip in DTS.

March 2, 2022

Trip Cancel Procedures - AOs

Recommended for: AO, RO | Series: Approver (DTS)

This tri-fold outlines the cancellation process for Authorizing Officials that use DTS.

March 1, 2022

Accessing Training for Accountable Officials and Certifying Officers (TAOCO)

Recommended for: AO, CO | Series: Authorizing/Reviewing Official, Defense Travel Administrator

This information paper provides instructions on how to access web-based training (WBT).

March 1, 2022

Correct EFT Returns

Recommended for: DTA, NDEA, Traveler | Series: DTS Basics

This information paper discusses the best practices for preventing electronic fund transfer (EFT) returns.

March 1, 2022

Budget and Audit Pass Issues

Recommended for: AO, BDTA, FDTA, LDTA | Series: Defense Travel Administrator, Finance Series

This information paper addresses the known causes of audit pass errors when attempting to approve a document in the Defense Travel System (DTS).

March 1, 2022

Adding FMS LOAs to a DTS Travel Document

Recommended for: Traveler | Series: DTS Basics

This information paper explains how to find and add a Line of Accounting to a DTS Travel Document if your trip is being funded by the Foreign Military Sales program. This paper also explains changes to the approval process when you do so.

March 1, 2022

DTS BI and Reporting Tool Indicator

Recommended for: AO, APC, BDTA, CBAs, Clerk, CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

The Defense Travel System (DTS) Business Intelligence and Reporting Tool (BIRT) Indicator explains how to establish and update the DTA's personal profile permitting DTS BIRT access for custom reports

March 1, 2022

DTS Introduction

Recommended for: AO, APC, BDTA, CBAs, Clerk, CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler

This information paper provides a general overview of the Defense Travel System (DTS) to include DTS features, the trip planning process, available training resources, and points of contact for assistance.

March 1, 2022

Enterprise Web Training System (EWTS)

Recommended for: LDTA, Instructor, DTA | Series: Defense Travel Administrator, Instructor Curriculum

EWTS is software which simulates the Defense Travel System (DTS). Many DoD sites use EWTS to conduct DTS training, because it permits practice drills with no consequences for user mistakes. This course is for those who support and train DTS users and Travel Certificate Program DTA (TCP-DTA) candidates who are required to use EWTS for a practical exercise. The emphasis is on management of the Public Key Infrastructure (PKI) certificates, which must be used to launch EWTS. Specifically, instructors discuss hardware requirements for PKI certificates, plus how to order and maintain PKI certificates.

March 1, 2022

Enterprise Web Training System (EWTS) Resources

Recommended for: LDTA, DTA, Instructor Series: Defense Travel Administrator, Instructor Curriculum

EWTS is an environment that mirrors the Defense Travel System (DTS). Many DoD sites use EWTS to conduct DTS training, because it simulates a live experience with no consequences for user mistakes. Users may access EWTS for practice via the Internet to learn their respective DTS tasks. Trainers typically use EWTS to set up practice drills that simulate organization specific situations and fundamental DTS tasks such as creating authorizations and vouchers, as well as reviewing and approving documents. This course is for trainers as it covers key terms and hardware requirements with an emphasis on how to request and install Public Key Infrastructure (PKI) certificates. Certificate management at a training facility is also discussed. This material may be customized to meet component training requirements.

March 1, 2022

FY Crossover

Recommended for: BDTA, FDTA | Series: DTS Special Topics

The purpose of this class is to provide an overview of the fiscal year crossover process for the local Finance and Budget Defense Travel Administrators. The class includes a review of lines of accounting rollover and copy functions, as well as how to set up associated budgets for the new fiscal year.

March 1, 2022

Group Travel

Recommended for: CBA, Clerk, NDEA, RO, Traveler | Series: DTS Special Topics

This class explains how to make group travel arrangements for travelers sharing transportation and lodging, and how to create a group authorization in DTS.

March 1, 2022

How to Calculate Local POV Mileage

Recommended for: AO, Traveler | Series: DTS Basics

This paper provides information on how to correctly enter your privately owned vehicle (POV) mileage into the Defense Travel System for one-stop and multi-stop official travel in the local area.

March 1, 2022

How to Claim Airline Checked Baggage Fee

Recommended for: AO, LDTA, ODTA, Traveler | Series: DTS Basics

This paper discusses how to claim reimbursement for checked baggage that airlines may charge.

March 1, 2022

Introduction to Imported Authorizations for Partner Systems Travelers Using DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper provides background to how partner systems import authorizations into the Defense Travel System (DTS). It also explains how to complete an imported authorization in DTS.

March 1, 2022

Itinerary Adjustments

Recommended for: Clerk, NDEA, RO, Traveler | Series: DTS Special Topics

This class provides instruction on how to adjust trip dates and reservations due to changes in travel requirements after an authorization has been created in the Defense Travel System. In addition, the class explains the differences between making adjustments and amendments and the impact of both to the approval process.

March 1, 2022

Joint Travel Regulations Overview

Recommended for: Traveler, AO, CO, RO | Series: Programs and Policies

This class outlines the rules and regulations that govern DoD Temporary Duty or TDY travel. The class is for everyone who creates, reviews, or approves DTS travel documents, though other people involved in the travel process may benefit as well. The class takes an average of 75 minutes to complete in its entirety.

March 1, 2022

Maintenance Tool - People

Recommended for: DTA, LDTA, ODTA- | Series: Defense Travel Administrator

The DTA Maintenance Tool enables authorized DTAs to create and maintain key elements of the Defense Travel System including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class explains how DTAs manage the personal information of users assigned to their organization, how to create user profiles, update users’ personal information, delete or detach users from organizations, and view the groups to which travelers are assigned.

March 1, 2022

Maintenance Tool: An Overview

Recommended for: BDTA, DTA, FDTA, LDTA, ODTA | Series: Defense Travel Administrator

The Tool enables authorized DTAs to create and maintain key organizational elements in the Defense Travel System including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class provides an overview of the functions available; describes how to navigate through the tool; and provides information about controlled access, permission levels, and roles.

March 1, 2022

Maintenance Tool: Groups

Recommended for: DTA, LDTA, ODTA8 | Series: Defense Travel Administrator

The Tool enables authorized DTAs to create and maintain key organizational elements in the Defense Travel System including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class describes how DTAs restrict access to travelers’ personal information and travel documents by assigning travelers to “groups” and only allowing certain users access to group members’ profiles and travel documents.

March 1, 2022

Maintenance Tool: Organizations

Recommended for: DTA, LDTA, ODTA | Series: Defense Travel Administrator

The Tool enables authorized DTAs to create and maintain key organizational elements in the Defense Travel System including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class teaches DTAs how to maintain their hierarchical organizational structure to help facilitate the routing of electronic travel documents, maintenance of accounting information, and running of reports.

March 1, 2022

Maintenance Tool: Routing Lists

Recommended for: DTA, LDTA, ODTA | Series: Defense Travel Administrator

The Tool enables authorized DTAs to create and maintain key organizational elements in the Defense Travel System including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process.

March 1, 2022

Making Changes to DTS Documents

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper explains how to make edits, adjustments, and amendments to Defense Travel System documents.

March 1, 2022

Managing Travel Card Abuse

Recommended for: AO, APC, CO | Series: Programs and Policies

This course is designed to help users understand their responsibilities for minimizing and addressing Government Travel Charge Card (GTCC) or travel card misuse. This does not comprehensively cover APC duties, either in general, or as regards GTCC misuse specifically.

March 1, 2022

MyTravel - Travel Managers: An Overview

Recommended for: Travel Manager | Series: MyTravel (Basics)

As a Travel Manager, you work in MyTravel to enhance your organization’s ability to conduct official local travel, as well as many types of Temporary Duty (TDY) travel. This class explains what a Travel Manager is, introduces you to the various Travel Manger roles and their responsibilities, and covers various resources that are available to help you do your job more efficiently.

March 1, 2022

MyTravel - Travel Managers: Company Card Administrator

Recommended for: Travel Manager | Series: MyTravel (Basics)

As a Company Card Administrator, you maintain the connections between MyTravel profiles and Government Travel Charge Card (GTCC) accounts. This allows system to automatically associate GTCC transactions with the accounts that belong to the Travelers that created the transactions. This class explains what a Company Card Administrator is, outlines specific duties, and introduces the tools you'll use to accomplish those duties. Before you take this class, you should take the Travel Manager Introduction class, offered through TraX.

March 1, 2022

MyTravel - Travel Managers: Employee Administrator

Recommended for: Travel Manager | Series: MyTravel (Basics)

As an Employee Administrator, you manage the administrative profiles that give your organization’s personnel access to MyTravel. Specifically, you create and update those profiles as needed to support official DoD travel. This class explains what an Employee Administrator is, outlines specific duties, and introduces the tools you'll use to accomplish those duties. Before you take this class, you should take the Travel Manager Introduction class, offered through TraX.

March 1, 2022

MyTravel - Travel Managers: Expense Processor

Recommended for: Travel Manager | Series: MyTravel (Basics)

As an Expense Processor, you conduct queries in MyTravel to provide reports containing excerpts of your organization’s Temporary Duty (TDY) expense reports and open expense reports to perform certain actions that help keep the travel process flowing. This class explains what an Expense Processor is, outlines specific duties, and introduces the tools you'll use to accomplish those duties. Before you take this class, we recommend you take the “Travel Manager Overview” class.

March 1, 2022

MyTravel - Travel Managers: Request Administrator

Recommended for: Travel Manager | Series: MyTravel (Basics)

As a Request Administrator, you conduct queries in the MyTravel to provide reports containing excerpts of your organization’s Temporary Duty (TDY) trip requests and open trip requests to perform certain actions that help keep the travel process flowing. This class explains what a Request Administrator is, outlines specific duties, and introduces the tools you'll use to accomplish those duties. Before you take this class, we recommend you take the “Travel Manager Overview” class.

March 1, 2022

MyTravel: Traveler & Approver Introduction

Recommended for: Approver, Traveler | Series: MyTravel (Basics)

This class explains the basics of MyTravel use. First, it provides a basic introduction to MyTravel that is applicable to everyone. It then shows Travelers how to get started using MyTravel, and how to use MyTravel to arrange Temporary Duty (TDY) travel and file a post-travel claim for payment/reimbursement. Second, it shows Approvers how to review trip requests and expense reports and to approve or return them as necessary.

March 1, 2022

Non-DTS Entry Agent (NDEA)

Recommended for: Clerk, NDEA | Series: DTS Basics

This class explains how to create Defense Travel System travel documents, but may benefit other travel preparers (e.g., administrative assistants, Travel Clerks) as well.

March 1, 2022

OCONUS Travel

Recommended for: AO, CBAs, CO, RO | Series: DTS Basics

This class covers how to use Defense Travel System (DTS) to arrange travel and claim expenses for OCONUS trips. It explains the process for making OCONUS travel reservations, the impact to per diem allowances when crossing the International Date Line, and the process of claiming OCONUS reimbursable expenses on a DTS voucher.

March 1, 2022

Permissive Travel in DTS

Recommended for: AO, DTA, RO, Traveler | Series: DTS Basics

This paper explains that to align with travel policy, permissive travel is not a trip type in the Defense Travel System.

March 1, 2022

Personal Leave with Official Travel (PLOT)

Recommended for: AO, Clerk, NDEA, RO, Traveler | Series: DTS Basics

This class explains how to use the Defense Travel System to obtain travel and lodging reservations, enter appropriate reimbursable expenses, modify per diem entitlements, and correctly claim reimbursements when taking leave at a TDY location.

March 1, 2022

Reports

Recommended for: CTO, DMM, DTA, FDTA, Instructor, ODTA, RO, TO | Series: Defense Travel Administrator, DTS Special Topics

This class explains how to produce reports in the Defense Travel System (DTS). DTS's reporting capabilities allow DoD travel managers (such as Defense Travel Administrators [DTAs]) to gather data about their organization's travel program. From individual trip itineraries and lodging details to budgets and routing lists, DTS reports provide data on nearly every facet of official travel, thereby improving oversight of travel and its associated administrative processes.

March 1, 2022

TAOCO (COL) Annual Refresher

Recommended for: AO, CBAs, CO, RO | Series: DTS Basics

The refresher class provides a way for experienced Certifying Officers and Departmental Accountable Officials who work with the Defense Travel System to satisfy the annual refresher training requirement for Certifying Officer Legislation.

March 1, 2022

TAOCO (COL) Initial

Recommended for: AO, CBAs, CO, RO | Series: DTS Basics

This class familiarizes new Certifying Officers (COs) and Departmental Accountable Officials (DAOs) with their duties and responsibilities when approving travel documents in the Defense Travel System (DTS). It also satisfies the CO Legislation training requirement for COs and DAOs who use DTS to certify payments.

March 1, 2022

TDY Travel Policies 101

Recommended for: AO, CO, RO, Traveler | Series: Official Duty Training, Programs and Policies

This class outlines the regulations behind DoD Temporary Duty or TDY travel. The class is recommended for anyone who travels for DoD, creates travel documents for DoD travelers, or approves those travel documents. Other individuals involved in the travel process could benefit as well.

March 1, 2022

The DTS Approval Process

Recommended for: AO, CBAs, CO, RO | Series: Authorizing/Reviewing Official

This class is designed to instruct Routing Officials how to review and approve documents using the Defense Travel System. It explains the electronic stamping procedure, how to delegate reviewing and approving authority, and the consequences of applying various stamps to a document.

March 1, 2022

Travel Card Program

Recommended for: DTA, Instructor, LDTA, ODTA | Series: Instructor Curriculum

This course is for trainers to cover the DoD Government Travel Charge Card (GTCC) program. The class addresses the process of obtaining, using, and paying off balances on the GTCC. Course material include slides, instructor and student guides, which may be customized to meet Component training requirements.

March 1, 2022

Travel Card Program Management (APC Course) Mandatory

Recommended for: APC, CPM | Series: Programs and Policies

Designed for all levels of DoD travel program managers, this course provides an overview of the DoD travel card program with an emphasis on proper program management. Participants will emerge with a better understanding of card features and benefits, and the policies that govern the program. APCs are encouraged to complete this course prior to taking CitiDirect EAS training. This training is available through TraX.

March 1, 2022

Travel Policy Compliance Tool Administration

Recommended for: CTA, DTA, LDTA | Series: Programs and Policies

This class provides basic instructions for use of the Travel Policy Compliance Tool; an automated software that reviews Defense Travel System vouchers for items contrary to DoD travel policy. The class covers basic Tool functions, as well as how to generate reports, grant access to other users, and assist travelers and AOs with vouchers containing errors.

March 1, 2022

Troubleshooting & Best Practices for DTAs

Recommended for: DTA, BDTA, FDTA, LDTA, ODTA | Series: Defense Travel Administrator

This class covers common issues encountered by Defense Travel System users, the recommended courses of action for troubleshooting, and some preventative maintenance techniques that Defense Travel Administrators (DTAs) should incorporate into their duties.

March 1, 2022

U.S. Government Rental Car Program

Recommended for: Traveler | Series: Programs and Policies

U.S. Government Rental Car Program is an overview of the program, and includes information about the rules behind and tips for renting cars when traveling for DoD.

March 1, 2022

Vital Skills for Authorizing Officials

Recommended for: AO, RO | Series: Authorizing/Reviewing Official

This course builds on the foundation established in the web-based training class, “The DTS Approval Process,” which introduced basic navigation and orientation skills for Authorizing Officials (AOs) who review and approve DTS travel documents. Vital AO Skills takes that one step further, presenting the philosophy, thought processes, and working aids necessary to do a thorough and methodical review of DTS travel documents.

March 1, 2022

Vital Skills for Authorizing Officials: Applied

Recommended for: AO, RO | Series: DTS Basics

This class provides Authorizing Officials (AOs) an opportunity to apply the knowledge and skills that were introduced in "The DTS Approval Process" and "Vital Skills for Authorizing Officials" web-based training modules. Users engage in interactive scenarios requiring them to think critically and analyze travel documents for accuracy. Participants also receive recommendations for coaching travelers as part of a strategy to improve the efficiency of their organization’s travel program.

March 1, 2022

Vital Skills for Authorizing Officials: Assessment

Recommended for: AO, RO Series: DTS

This class assesses the participant's ability to apply the knowledge and skills learned in the DTS Approval Process, Vital Skills for Authorizing Officials, and Vital Skills for Authorizing Officials: Applied web based training classes.

Feb. 18, 2022

Invitational Travel Procedures Guide

Recommended for: AO, Clerk, LDTA, NDEA, ODTA, RO | Series: DTS Special Topics

Invitational Travel is used when the DoD authorizes official travel for eligible persons who are not federal employees. This Guide instructs you how to create Invitational Travel Authorizations (ITAs) in the Defense Travel System (DTS). It also covers how to create a DTS voucher from an ITA.

Jan. 1, 2022

DTS (Basics) - About DTS

Recommended for: AO, Clerk, DTA, NDEA, Traveler

This class provides an introduction to the Defense Travel System (DTS) and explains how to access and navigate the system. It serves as a precursor to the DTS Travel Documents (DTS 101) web-based training module.

Jan. 1, 2022

DTS (Basics) - DTS Travel Documents (DTS 101)

Recommended for: AO, Clerk, DTA, NDEA, Traveler

This class provides instruction on how to create travel documents (authorizations, vouchers, and local vouchers) in the Defense Travel System (DTS).

Nov. 23, 2021

Travel Card Program (Travel Card 101) Mandatory

Recommended for: Traveler | Series: Official Duty Training, Programs and Policies

This class is an overview of the DoD Government Travel Charge Card (GTCC) program. It includes sections on obtaining, using, and paying off balances on the GTCC. This course is mandatory for anyone who has and uses a GTCC.

Nov. 9, 2021

DoD Travel: CitiManager User Guide – APCs

Recommended for: APC, CPM

This CitiManager User Guide provides detailed step-by-step instructions for all CitiManager functions. The functions you have access to are based on your role and entitlements. You may not have entitlements for all the functions described in this User Guide. This training is available through the Citi Commercial Cards website in Learning Center.

Nov. 9, 2021

DoD Travel: CitiManager Quick Start User Guide – APCs

Recommended for: APC, CPM

This CitiManager Quick Start User Guide for Program Administrators provides step-by-step instructions and screenshots for the most used functions. This guide includes topics for self-registering, logging in to the CitiManager Site, viewing statements and unbilled transactions, performing account maintenance, resetting passwords, merging usernames, and retrieving forgotten username. This training is available through the Citi Commercial Cards website in Learning Center.

Nov. 9, 2021

DoD Travel: CitiManager One-time Passcode Job Aid

Recommended for: CPM

This job aid describes the steps necessary to enter a one-time passcode when prompted. This training is available through the https://home.cards.citidirect.com/CommercialCard/Cards.html?classic=2 target=_blank Citi Commercial Cards website in Learning Center.

desktop computer icon representing training from Citi

Nov. 9, 2021

DoD Travel: CitiManager CBT – My Profile

Recommended for: APC, CPM

After completing this module, you will be able to change your base company when you have access to more than one, change your password and reset your challenge questions, update user profile information, update preferences, set email alerts, and merge usernames. This training is available through the https://home.cards.citidirect.com/CommercialCard/Cards.html?classic=2 target=_blank Citi Commercial Cards website in Learning Center.

Nov. 9, 2021

DoD Travel: CitiManager CBT – Getting Started

Recommended for: APC, CPM

After completing this module, you will be able to self-register as a Non-Cardholder, log in and log out of the CitiManager Site, choose your language, select your company, and retrieve a forgotten password or username. This training is available through the Citi Commercial Cards website in Learning Center.

Nov. 9, 2021

DoD Travel: CitiManager Reporting Quick Start Guide

Recommended for: APC, CPM

The Citi Manager Reporting Quick Start Guide provides an overview of the tool, including basic navigation, and provides the steps required to run a standard report template, edit a report in Report Viewer, export a report, add/view a report in the History List, subscribe to a report, and save a report template. This training is available through the https://home.cards.citidirect.com/CommercialCard/Cards.html?classic=2' target='_blank' Citi Commercial Cards website in Learning Center.

Nov. 9, 2021

DoD Travel: CitiManager Reporting – Standard Reporting Package User Guide

Recommended for: APC, CPM

This is the Citibank Custom Reporting System (CCRS) User Guide for the Standard Reporting Package, a predefined set of reports. This training is available through the Citi Commercial Cards website in the Learning Center.

Nov. 9, 2021

DoD Integrated Lodging Program Guide

Recommended for: AO, Clerk, CO, DTA, RO, Traveler

This guide provides the background information on the DoD Integrated Lodging Program (ILP), which affects all DoD travelers - civilian and uniformed members. It provides lodging locations, lodging types, and program benefits.

Nov. 8, 2021

Debt Management Monitor

Recommended for: DMM | Series: Finance

This web-based training provides basic instruction on how to track and monitor organization travel debts through the Defense Travel System (DTS). It includes an overview of DTS’s automated debt management process, and in-depth information about the Debt Management Monitor (DMM) actions from initial identification of a due U.S. voucher to the document final archive when the debt has been satisfied. This class does not cover local business practices or debt management actions taken outside DTS.

Nov. 8, 2021

Contact Card Template

Recommended for: DTAs | Series: Defense Travel Administrator

This travel assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and TMC. A DTA should enter the information on the template and then print for travelers to carry while on official travel.

Nov. 8, 2021

Constructed Travel

Recommended for: AO, Clerk, NDEA, RO, Traveler | Series: DTS Basics

Constructed travel is used to compare travel costs when a traveler requests approval to use a transportation mode other than the one directed by the Authorizing Official. This web-based training explains the correct way to submit such a request, how to prepare a cost comparison using a Constructed Travel Worksheet, and how using constructed travel may affect trip allowances.

Nov. 8, 2021

City Pair Program

Recommended for: Traveler | Series: Programs & Policies

This web-based training provides an overview of the City Pair Program, rules and regulations guiding the program, and traveler responsibilities.

Nov. 8, 2021

Cancellation Procedures

Recommended for: Clerk, NDEA, RO, Traveler | Series: Special Topics

This web-based training demonstrates how to cancel trips in the Defense Travel System (DTS), whether expenses were incurred for the trip or not. It outlines the correct cancellation procedures to guarantee that correct reimbursements are made, ensuring that neither the traveler nor the government incur any additional expenses after the cancellation.

Nov. 8, 2021

Budget/Lines of Accounting

Recommended for: BDTA, FDTA | Series: Finance

This web-based training demonstrates how to create and maintain Lines of Accounting (LOAs) and budgets in DTS. Financial DTAs will learn how to use the DTA Maintenance Tool to search for, create, modify copy, roll over, delete, and run reports on defense systems LOAs. Budget DTAs will learn how to use the DTS Budget module to create new budgets for existing LOAs, add budget targets, manually adjust those budget targets to reflect travel outside DTS, and run budget reports.

Nov. 3, 2021

Updating Itinerary and Reservations in a Voucher

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

This tri-fold guides the user through creating adjustments and amendments to an itinerary in a voucher.

Nov. 3, 2021

Updating Itinerary and Reservations in an Authorization

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Special Topics)

This tri-fold guides the user through the process of creating adjustments and amendments to an itinerary in an authorization.

Nov. 2, 2021

Create a Local Voucher: Traveler Instructions

Recommended for: Traveler, Travel Clerk, NDEA | Series: DTS (Basics)

This tri-fold explains how to create a local voucher, add mileage and non- mileage expenses, and amend and adjust local vouchers.

Nov. 2, 2021

Create a Voucher from Authorization: Traveler Instructions

Recommended for: NDEA, Traveler, Travel Clerk | Series: DTS (Basics)

This tri-fold shows how to create a voucher from an authorization, as well as how to adjust and amend vouchers.

Nov. 1, 2021

Authorizing Official Checklist

Recommended for: AO, RO | Series: Approver (DTS)

This tri-fold provides an overview of an Authorizing Official's roles and responsibilities and contains partial checklists of actions to take when processing authorizations and vouchers in DTS.

Oct. 28, 2021

Setup Flow Process in DTS: DTA Instructions

Recommended for: LDTA, ODTA, FDTA, BDTA | Series: DTS (Admin)

This tri-fold provides guidance on using DTS to create an organizational structure.

Oct. 27, 2021

Create an Authorization: Traveler Instructions

Recommended for: NDEA, Traveler, Travel Clerk | Series: DTS (Basics)

This tri-fold guides travelers and NDEAs through the process of creating a typical authorization within DTS.

Oct. 27, 2021

Partner System Imported Authorization in DTS: Traveler Instructions

Recommended for: Traveler, NDEA, Travel Clerk | Series: DTS (Special Topic)

This tri-fold explains how travelers complete an imported authorization in the Defense Travel System.

March 1, 2021

Booking Hotel Rooms at a Conference Rate

Recommended for: DTA, Instructor, NDEA, Traveler | Series: DTS Basics

This information paper explains the process for booking a hotel in the Defense Travel System (DTS) when a conference rate applies.

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