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May 13, 2025

Maintenance Tool: Routing Lists

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process.

May 12, 2025

Updating EFT and GTCC Information in a DTS Profile

This information paper explains how to update your EFT data and Government Travel Charge Card (GTCC) information in your DTS profile when you receive a new GTCC. Valid EFT and GTCC information are necessary for ticketing and payments processed using DTS.

May 8, 2025

Maintenance Tool: People

The DTA Maintenance Tool enables authorized DTAs to create and maintain key elements of DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class explains how DTAs manage the personal information of users assigned to their organization, how to create user profiles, update users’ personal information, delete or detach users from organizations, and view the groups to which travelers are assigned.

April 28, 2025

Maintenance Tool: Organizations

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class teaches DTAs how to maintain their hierarchical organizational structure to help facilitate the routing of electronic travel documents, maintenance of accounting information, and running of reports.

April 22, 2025

Maintenance Tool: Groups

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in the DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class describes how DTAs restrict access to travelers’ personal information and travel documents by assigning travelers to “groups” and only allowing certain users access to group members’ profiles and travel documents.

March 13, 2025

DTA Manual, Chapter 07: People

This chapter defines the personnel who use DTS, and covers the different types of personal profiles, as well as how to create and maintain them.

March 7, 2025

DTA Manual, Appendix A: Self-Registration

 

This appendix provides guidance on how to review DTS self-registration requests and view the Self-Registration Metrics report.

March 7, 2025

DTA Manual, Chapter 01: DTS Overview

 

This chapter provides an overview into DTS users, architecture, features, and benefits, as well as information on training and user-assistance sources.

March 7, 2025

DTA Manual, Chapter 10: Reports

This chapter covers the reports available in DTS, the data they provide, and the way you run them.

March 7, 2025

DTS Profile Changes to Increase Audit Compliance

The paper explains how DTS personal profiles work in DTS to support audit compliance requirements.

March 7, 2025

Reports in the Report Scheduler

 

This information paper identifies the reports that are available from the DTS Report Scheduler.

Sept. 19, 2024

Enterprise Web Training System (EWTS)

This web-based class instructs Defense Travel Administrators (DTAs) on how to setup and use the Enterprise Web Training System (EWTS) which mirrors the live Defense Travel System (DTS). The DTAs can use EWTS to provide customized class instruction to their personnel for the primary DTS roles (e.g., DTAs, Authorizing Officials (AOs), Non-DTS Entry Agents (NDEAs), travel clerks, and travelers).

July 17, 2024

Reports

 

This web-based class explains how to produce DTS travel related reports. DoD travel managers (such as Defense Travel Administrators [DTAs]) use the reports to gather real-time data to manage their organization's travel program. From individual trip itineraries and lodging details to budgets and routing lists, DTS reports provide data on nearly every facet of official travel, thereby improving oversight of travel and its associated administrative processes.

May 13, 2024

Maintenance Tool: An Overview

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class provides an overview of the functions available; describes how to navigate through the tool; and provides information about controlled access, permission levels, and roles.

Jan. 9, 2024

Cancellation Procedures

 

This web-based training demonstrates how to cancel trips in the DTS, whether expenses were incurred for the trip or not. It outlines the correct cancellation procedures to guarantee that correct reimbursements are made, ensuring that neither the traveler nor the government incur any additional expenses after the cancellation.

Dec. 6, 2023

DTA Manual - Download All

This ZIP file contains the DTA Manual Chapters and Appendices for the 2023 reference that provides information on DTS setup, responsibilities, infrastructure, and implementation. This ZIP also includes reports pertaining to travel documents and maintenance instruction required for on-going program management.

Nov. 17, 2023

DTA Manual, Appendix Q: DTS Organization Naming Sequence

 

This appendix provides the Defense Travel System (DTS) naming sequence for various DoD Components.

Oct. 20, 2023

DTA Manual, Appendix K: DTS Tables

This appendix provides information that DTS displays in drop-down lists, such as trip purposes, travel modes, reimbursable expenses, and methods of reimbursement.

Oct. 19, 2023

DTA Manual, Appendix L: Reorganizations

 

This appendix covers the steps and DTS functions used when reorganizing your DTS organization hierarchy.

Oct. 16, 2023

DTA Manual, Chapter 03: DTS Site Setup

 

This chapter presents DTS Site Setup process, discusses how DTS safeguards data, and introduces DTS roles such as travelers, Routing Officials, Defense Travel Administrators (DTAs), and more.

Oct. 13, 2023

DTA Manual, Chapter 02: DTS Access

 

This chapter explains how to activate and register a DTS account, log onto the system, and resolve problems during the login and authentication process.

Sept. 21, 2023

Correct EFT Returns

 

This information paper discusses the best practices for preventing electronic fund transfer (EFT) returns.

Sept. 5, 2023

Troubleshooting & Best Practices for DTAs

 

This web-based class covers common issues encountered by DTS users, the recommended courses of action for troubleshooting, and some preventative maintenance techniques that Defense Travel Administrators (DTAs) should incorporate into their duties.

Aug. 31, 2023

DTA Manual, Chapter 05: Routing Lists

 

This chapter explains the reason for routing lists, the duties of routing officials, minimum routing list requirements, and the process of creating and maintaining DTS routing lists.

Aug. 31, 2023

DTA Manual, Chapter 06: Groups

 

This chapter explains the purpose of DTS groups, the meaning of group membership and group access, the use of Global Group Membership Rules (GGMRs), and how to create and maintain groups.

Aug. 30, 2023

DTA Manual, Chapter 04: Organizations

 

This chapter introduces the Defense Travel System DTS) organizational structure and illustrates how to create and update organizations.

Aug. 25, 2023

Updating Local Level Support Contact

 

This information paper explains the steps for updating the local help desk point of contact information listed on the DTMO website.

Aug. 16, 2023

DTS Organization Change Profile Information Chart

This information paper discusses the steps to move and setup a personal profile when the individual's owning organization changes.

Aug. 16, 2023

Global Group Membership Rules

 

This information paper explains Global Group Membership Rules (GGMRs) in DTS and how they work.

Aug. 15, 2023

Document Lock Procedures

 

This information paper explains how to unlock a document that is locked to prevent others from creating modifications to the same document simultaneously. The DTA can unlock the record to continue processing the trip.

Aug. 7, 2023

DTA Manual, Appendix M: Ranks and Grades

This appendix contains military and civilian rank and pay grade abbreviations, as well as DoD Component names and codes, and Reserve category descriptions and codes.

Aug. 7, 2023

DTA Manual, Appendix N: Country Codes

This appendix contains a list of country codes used in the Defense Travel System.

Aug. 4, 2023

DTA Manual, Appendix J: Help Process

This appendix explains how to get help should you encounter any DTS or other travel-related problems.

Aug. 3, 2023

DTA Manual, Appendix B: Acronyms

This appendix contains the full names for official titles, systems, and other routine terms related to DTS.

Aug. 3, 2023

DTA Manual, Appendix C: Definitions

 

This appendix provides definitions for frequently used DTS terms, explaining the job responsibilities of various officials, and what various actions entail.

Aug. 3, 2023

DTA Manual, Appendix F: Import/Export Module

 

This appendix provides an overview of the partner system process, explaining partner system roles, and how to set up these systems in DTS.

Aug. 3, 2023

DTA Manual, Appendix G: Error Codes

This appendix provides lists and descriptions of DTS error codes, system administrator error codes, and GEX error codes.

July 31, 2023

Invitational Travel Procedures Guide

 

This guide discusses how to create Invitational Travel Authorizations (ITAs) in DTS and create a DTS voucher from an ITA. Invitational Travel is used when the DoD authorizes official travel for eligible persons who are not federal employees.

March 29, 2023

Self-Authorizing Officials in DTS

This information paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and when the SAOs approve their own Defense Travel System (DTS) travel documents.

Feb. 17, 2023

The Manual Abandon Process: Closing a Stuck Document

This information paper addresses the document closure process when the Manual Abandon Stamp is applied to a document that is stuck in DTS.

May 20, 2022

DTA Manual, Appendix E: Emails

This appendix contains a list of emails the Defense Travel System sends and explains when it sends them.

Nov. 8, 2021

Contact Card Template

This travel assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and TMC. A DTA should enter the information on the template and then print for travelers to carry while on official travel.

Oct. 28, 2021

Setup Flow Process in DTS: DTA Instructions

This tri-fold provides guidance on using DTS to create an organizational structure.