Training Search Tool

Sept. 28, 2025

Accessing Training for Accountable Officials and Certifying Officers (TAOCO)

 

This information paper provides instructions on how to access TAOCO web-based training.

Sept. 22, 2025

Self-Authorizing Officials in DTS

This information paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and when the SAOs approve their own Defense Travel System (DTS) travel documents.

Sept. 22, 2025

How to Make Rail Reservations using DTS

 
This information paper discusses how to use the Travel Company Management (TMC) Assistance option in DTS to make rail reservation requests for official travel.

Sept. 17, 2025

DTS Financial Field Procedures Guide

This guide identifies the major financial roles, responsibilities, regulations, and requirements associated with DTS. It provides information on accountable officials and describes the role of the CO in the payment process and the AO’s and CO’s pecuniary liability if a financial loss occurs and addresses DTS functions that are financial in nature.

Sept. 8, 2025

DTS Guide 4: Local Vouchers

This guide explains how to create a DTS local voucher, to claim reimbursement for expenses incurred, and payment of travel allowances related to official travel in the local area.

Sept. 4, 2025

DTA Manual, Chapter 03: DTS Site Setup

 

This chapter presents DTS Site Setup process, discusses how DTS safeguards data, and introduces DTS roles such as travelers, Routing Officials, Defense Travel Administrators (DTAs), and more.

Sept. 2, 2025

DTS Expenses Screen for Routing Officials

This information paper explains the DTS Expenses module. It focuses on the content and functionality of the Reservation Expenses, Other Expenses, and Substantiating Documents screens as it pertains to Authorizing Officials and other Routing Officials.

Sept. 2, 2025

How to Calculate Local POV Mileage

 

This information paper provides information on how to correctly enter your privately owned vehicle (POV) mileage into DTS for one-stop and multi-stop official travel in the local area.

June 18, 2025

Renewal Agreement Travel

This information paper explains how to create a DTS authorization if you are a DoD civilian employee on official leave travel between OCONUS assignments.

June 5, 2025

TAOCO (COL) Annual Refresher

With supervisor approval, the refresher web-based class provides experienced Authorizing Officials and Departmental Accountable Officials who work with DTS to satisfy the annual refresher training requirement for Certifying Officer Legislation.

May 13, 2025

Maintenance Tool: Routing Lists

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process.

May 12, 2025

Desktop Guide for Authorizing Officials

This guide provides basic information to AOs on their official role, explaining the various tasks they must complete (such as approving and certifying documents in DTS in a step-by-step format. The guide serves as an introduction to novice AOs and a refresher document for experienced personnel.

April 1, 2025

Constructed Travel

This web-based training explains correct way to submit a Constructed travel request for TDY travel, for approval to use a transportation mode other than the one directed by the Authorizing Official. The class walks through the process of preparing a cost comparison using a Pre-Travel and Post-Travel Worksheet, and how using constructed travel may affect trip allowances.

March 27, 2025

Vital Skills for Authorizing Officials

 

This web-based class builds on the foundation established in the course, “The DTS Approval Process,” which introduced basic navigation and orientation skills for Authorizing Officials (AOs) who review and approve DTS travel documents. Vital Skills for AOs takes that one step further, presenting the philosophy, thought processes, and working aids necessary to do a thorough and methodical review of DTS travel documents.

Feb. 6, 2025

The DTS Approval Process

 

This web-based class is designed to instruct Routing Officials how to review and approve documents using DTS. It explains the electronic stamping procedure, how to delegate reviewing and approving authority, and the consequences of applying various stamps to a document.

Feb. 5, 2025

What is a Valid Receipt?

This information paper presents the basics of voucher validation, so all travelers and DTS Authorizing Officials (AOs) can clearly understand DoD receipt requirements. A common cause of inappropriate payments, bad or missing receipts will cause an otherwise accurate voucher or expense report to fail an audit.

Oct. 22, 2024

TAOCO (COL) Initial

 

This web-based class familiarizes new Approvers and Departmental Accountable Officials with their duties and responsibilities when approving travel documents in DTS. With supervisor approval, it can also satisfy the Certifying Officer Legislation training requirement for newly appointed Approvers and DAOs who use DTS to certify payments.

Sept. 19, 2024

Enterprise Web Training System (EWTS)

This web-based class instructs Defense Travel Administrators (DTAs) on how to setup and use the Enterprise Web Training System (EWTS) which mirrors the live Defense Travel System (DTS). The DTAs can use EWTS to provide customized class instruction to their personnel for the primary DTS roles (e.g., DTAs, Authorizing Officials (AOs), Non-DTS Entry Agents (NDEAs), travel clerks, and travelers).

July 17, 2024

Reports

 

This web-based class explains how to produce DTS travel related reports. DoD travel managers (such as Defense Travel Administrators [DTAs]) use the reports to gather real-time data to manage their organization's travel program. From individual trip itineraries and lodging details to budgets and routing lists, DTS reports provide data on nearly every facet of official travel, thereby improving oversight of travel and its associated administrative processes.

April 12, 2024

Vital Skills for Authorizing Officials: Assessment

This web-based class assesses the participant's ability to apply the knowledge and skills learned in the DTS Approval Process, Vital Skills for Authorizing Officials, and Vital Skills for Authorizing Officials: Applied modules.

March 5, 2024

Authorizing Official Checklist

This tri-fold provides an overview of an Authorizing Official's roles and responsibilities and contains partial checklists of actions to take when processing authorizations and vouchers in DTS.

Dec. 19, 2023

Trip Cancel Procedures - AOs

This tri-fold outlines the cancellation process for Authorizing Officials that use DTS.

Sept. 12, 2023

Vital Skills for Authorizing Officials: Applied

 

This web-based class provides Authorizing Officials (AOs) an opportunity to apply the knowledge and skills that were introduced in "The DTS Approval Process" and "Vital Skills for AOs" modules. Users engage in interactive scenarios requiring them to think critically and analyze travel documents for accuracy. Participants also receive recommendations for coaching travelers as part of a strategy to improve the efficiency of their organization’s travel program.

Aug. 31, 2023

DTA Manual, Chapter 05: Routing Lists

 

This chapter explains the reason for routing lists, the duties of routing officials, minimum routing list requirements, and the process of creating and maintaining DTS routing lists.

Aug. 29, 2023

Personal Leave with Official Travel (PLOT)

 

This web-based class explains how to use DTS to obtain travel and lodging reservations, enter appropriate reimbursable expenses, modify per diem entitlements, and correctly claim reimbursements when taking leave at a TDY location.

Aug. 15, 2023

Dependent Travel in DTS

 

This information paper provides information on the process for creating an authorization in DTS for a dependent who will be on official travel.

Aug. 3, 2023

DTA Manual, Appendix B: Acronyms

This appendix contains the full names for official titles, systems, and other routine terms related to DTS.

Aug. 3, 2023

DTA Manual, Appendix C: Definitions

 

This appendix provides definitions for frequently used DTS terms, explaining the job responsibilities of various officials, and what various actions entail.

July 31, 2023

Invitational Travel Procedures Guide

 

This guide discusses how to create Invitational Travel Authorizations (ITAs) in DTS and create a DTS voucher from an ITA. Invitational Travel is used when the DoD authorizes official travel for eligible persons who are not federal employees.

Nov. 8, 2021

Contact Card Template

This travel assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and TMC. A DTA should enter the information on the template and then print for travelers to carry while on official travel.