Training Search Tool

March 1, 2024

CBA Reconciliation Basics

This web-based training provides the Centrally Billed Account Specialist (CBA-S) basic instructions on how to monitor and reconcile organization travel when travelers use the centrally billed accounts (CBAs) to purchase air or rail tickets through the Defense Travel System (DTS). It introduces the tools and processes used to successfully pay off a monthly CBA invoice, though it makes no attempt to do a deep dive into every possible scenario the CBA-S could encounter in the course of their duties. This class does not cover local business practices or CBAs processed outside of DTS.

Sept. 12, 2023

TDY Travel Policies 101

 

This web-based class outlines the regulations behind DoD Temporary Duty (TDY) travel. The course is recommended for anyone who travels for DoD, creates travel documents for DoD travelers, or approves those travel documents. Other individuals involved in the travel process could benefit as well.

Sept. 12, 2023

The DTS Approval Process

 

This web-based class is designed to instruct Routing Officials how to review and approve documents using DTS. It explains the electronic stamping procedure, how to delegate reviewing and approving authority, and the consequences of applying various stamps to a document.

Sept. 12, 2023

Travel Card Program Management (APC Course) Mandatory

 

This web-based class is designed for all levels of DoD travel program managers, this course provides an overview of the DoD travel card program with an emphasis on proper program management. Participants will emerge with a better understanding of card features and benefits, and the policies that govern the program. APCs are encouraged to complete this TraX course prior to taking CitiDirect EAS training.

Sept. 12, 2023

U.S. Government Rental Car Program

 

This web-based class provides an overview of the U.S. Government Rental Car Program. It includes information about the rules behind and tips for renting cars when traveling for DoD.

Sept. 12, 2023

Vital Skills for Authorizing Officials

 

This web-based class builds on the foundation established in the course, “The DTS Approval Process,” which introduced basic navigation and orientation skills for Authorizing Officials (AOs) who review and approve DTS travel documents. Vital Skills for AOs takes that one step further, presenting the philosophy, thought processes, and working aids necessary to do a thorough and methodical review of DTS travel documents.

Sept. 12, 2023

Vital Skills for Authorizing Officials: Applied

 

This web-based class provides Authorizing Officials (AOs) an opportunity to apply the knowledge and skills that were introduced in "The DTS Approval Process" and "Vital Skills for AOs" modules. Users engage in interactive scenarios requiring them to think critically and analyze travel documents for accuracy. Participants also receive recommendations for coaching travelers as part of a strategy to improve the efficiency of their organization’s travel program.

Sept. 12, 2023

Vital Skills for Authorizing Officials: Assessment

This web-based class assesses the participant's ability to apply the knowledge and skills learned in the DTS Approval Process, Vital Skills for Authorizing Officials, and Vital Skills for Authorizing Officials: Applied modules.

Sept. 5, 2023

Lines of Accounting/Budgets

 

This web-based training demonstrates how to create and maintain Lines of Accounting (LOAs) and budgets in DTS. Finance DTAs will learn how to use the DTA Maintenance Tool to search for, create, modify, copy, roll over, delete, and run reports on defense systems LOAs. Budget DTAs will learn how to use the DTS Budget module to create new budgets for existing LOAs, add budget targets, manually adjust those budget targets to reflect travel outside DTS, and run budget reports.

Sept. 5, 2023

City Pair Program

 

This web-based training provides an overview of the GSA City Pair Program, rules and regulations guiding the program, and traveler responsibilities.

Sept. 5, 2023

Joint Travel Regulations Overview

This web-based class outlines the rules and regulations that govern DoD Temporary Duty or TDY travel. The class is for everyone who creates, reviews, or approves DTS travel documents, though other people involved in the travel process may benefit as well. 

Sept. 5, 2023

Troubleshooting & Best Practices for DTAs

 

This web-based class covers common issues encountered by DTS users, the recommended courses of action for troubleshooting, and some preventative maintenance techniques that Defense Travel Administrators (DTAs) should incorporate into their duties.

Aug. 29, 2023

Cancellation Procedures

 

This web-based training demonstrates how to cancel trips in the DTS, whether expenses were incurred for the trip or not. It outlines the correct cancellation procedures to guarantee that correct reimbursements are made, ensuring that neither the traveler nor the government incur any additional expenses after the cancellation.

Aug. 29, 2023

Constructed Travel

This web-based training explains correct way to submit a Constructed travel request for TDY travel, for approval to use a transportation mode other than the one directed by the Authorizing Official. The class walks through the process of preparing a cost comparison using a Pre-Travel and Post-Travel Worksheets, and how using constructed travel may affect trip allowances.

Aug. 29, 2023

FY Crossover

This web-based class provides an overview of the fiscal year crossover process for the local Finance and Budget Defense Travel Administrators. The class includes a review of lines of accounting rollover and copy functions, as well as how to set up associated budgets for the new fiscal year.

Aug. 29, 2023

Group Travel

This web-based class explains how to make group travel arrangements for travelers sharing transportation and lodging, and how to create a group authorization in DTS.

Aug. 29, 2023

Itinerary Adjustments

This web-based class provides instruction on how to adjust trip dates and reservations due to changes in travel requirements after an authorization has been created in DTS. In addition, the class explains the differences between making adjustments and amendments and the impact of both to the approval process.

Aug. 29, 2023

OCONUS Travel

 

This web-based class covers how to use DTS to arrange travel and claim expenses for OCONUS trips. It explains the process for making OCONUS travel reservations, the impact to per diem allowances when crossing the International Date Line, and the process of claiming OCONUS reimbursable expenses on a DTS voucher.

Aug. 29, 2023

Personal Leave with Official Travel (PLOT)

 

This web-based class explains how to use DTS to obtain travel and lodging reservations, enter appropriate reimbursable expenses, modify per diem entitlements, and correctly claim reimbursements when taking leave at a TDY location.

Aug. 22, 2023

Debt Management Monitor

 

This web-based training provides basic instruction on how to track and monitor organization travel debts through the DTS. It includes an overview of DTS’s automated debt management process, and in-depth information about Debt Management Monitor (DMM) actions from initial identification of a due U.S. voucher to archiving the document when the debt has been satisfied. This class does not cover local business practices or debt management actions taken outside DTS.

Aug. 22, 2023

Maintenance Tool: People

The DTA Maintenance Tool enables authorized DTAs to create and maintain key elements of DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class explains how DTAs manage the personal information of users assigned to their organization, how to create user profiles, update users’ personal information, delete or detach users from organizations, and view the groups to which travelers are assigned.

Aug. 22, 2023

Maintenance Tool: An Overview

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class provides an overview of the functions available; describes how to navigate through the tool; and provides information about controlled access, permission levels, and roles.

Aug. 22, 2023

Maintenance Tool: Groups

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in the DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class describes how DTAs restrict access to travelers’ personal information and travel documents by assigning travelers to “groups” and only allowing certain users access to group members’ profiles and travel documents.

Aug. 22, 2023

Maintenance Tool: Organizations

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class teaches DTAs how to maintain their hierarchical organizational structure to help facilitate the routing of electronic travel documents, maintenance of accounting information, and running of reports.

Aug. 22, 2023

Maintenance Tool: Routing Lists

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process.

Aug. 22, 2023

Reports

 

This web-based class explains how to produce DTS travel related reports. DoD travel managers (such as Defense Travel Administrators [DTAs]) use the reports to gather real-time data to manage their organization's travel program. From individual trip itineraries and lodging details to budgets and routing lists, DTS reports provide data on nearly every facet of official travel, thereby improving oversight of travel and its associated administrative processes.

Aug. 18, 2023

Travel Card Program (Travel Card 101) Mandatory

 

This web-based class is an overview of the DoD Government Travel Charge Card (GTCC) program. It includes sections on obtaining, using, and paying off balances on the GTCC. This course is mandatory for anyone who has and uses a GTCC.

Aug. 18, 2023

About DTS

 

This class introduces the Defense Travel System (DTS) to users and explains how to navigate the system. It serves as a precursor to the DTS Travel Documents (DTS 101) web-based training module.

Aug. 18, 2023

TAOCO (COL) Annual Refresher

With supervisor approval, the refresher web-based class provides experienced Authorizing Officials and Departmental Accountable Officials who work with DTS to satisfy the annual refresher training requirement for Certifying Officer Legislation.

Aug. 18, 2023

TAOCO (COL) Initial

 

This web-based class familiarizes new Approvers and Departmental Accountable Officials with their duties and responsibilities when approving travel documents in DTS. With supervisor approval, it can also satisfy the Certifying Officer Legislation training requirement for newly appointed Approvers and DAOs who use DTS to certify payments.

Aug. 8, 2023

DTS Travel Documents (DTS 101)

This class provides instruction on how to create travel documents (authorizations, vouchers, and local vouchers) in the Defense Travel System (DTS).

Aug. 8, 2023

Non-DTS Entry Agent (NDEA)

 

This web-based class explains how to create DTS travel documents, but may benefit other travel preparers (e.g., administrative assistants, travel clerks) as well.

Aug. 5, 2023

Managing Travel Card Abuse

 

This web-based class is designed to help users understand their responsibilities for minimizing and addressing Government Travel Charge Card (GTCC) or travel card misuse. This does not comprehensively cover APC duties, either in general, or as regards GTCC misuse specifically.

Nov. 9, 2021

DoD Travel: CitiManager CBT – My Profile

 

This Citi supported training module provides the process to change your base company when you have access to more than one, change your password and reset your challenge questions, update user profile information, update preferences, set email alerts, and merge usernames To access the Citi trainings, you must log into Citi Manager at https://home.cards.citidirect.com/CommercialCard/login. For more information about Learning Center access please review DoD Travel: Citi's Learning Center Manual available at https://media.defense.gov/2021/Nov/15/2002893104/-1/-1/0/LEARNING_CENTER_QRG_DOD.PDF

Nov. 9, 2021

DoD Travel: CitiManager CBT – Getting Started

 

This Citi supported training module provides the steps to self-register as a Non-Cardholder, log in and log out of the CitiManager site, choose your language, select your company, and retrieve a forgotten password or username. To access the Citi trainings, you must log into Citi Manager at https://home.cards.citidirect.com/CommercialCard/login. For more information about Learning Center access please review DoD Travel: Citi's Learning Center Manual available at https://media.defense.gov/2021/Nov/15/2002893104/-1/-1/0/LEARNING_CENTER_QRG_DOD.PDF