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Type: Guide

May 22, 2024

Travel Policy Compliance Tool User Guide

Recommended for:  CTA, LDTA | Series: DTS (Admin) 

This guide provides detailed information on how to use the Travel Policy Compliance Tool, resolve problems in DTS travel documents, and how to grant access to other CTAs.

April 3, 2024

DTS Guide 1: Getting Started

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide provides basic information on how to use DTS, which includes establishing a profile, logging into the system, navigating the screens, and troubleshooting for issues.

April 3, 2024

DTS Guide 2: Authorizations

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS authorization for Temporary Duty or TDY travel, which covers creating an itinerary, selecting reservations, and entering reimbursable expenses and travel allowances.

April 3, 2024

DTS Guide 3: Vouchers

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS voucher after Temporary Duty or TDY travel, with a focus on making itinerary changes and updating cost estimates from the authorization to reflect actual events and costs on the voucher.

April 3, 2024

DTS Guide 4: Local Vouchers

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Basics)

This guide explains how to create a DTS local voucher, to claim reimbursement for expenses incurred, and payment of travel allowances related to official travel in the local area.

April 3, 2024

DTS Guide 5: Group Authorizations

Recommended for: AO, RO, Traveler, NDEA, Travel Clerk | Series: Approver (DTS), DTS (Special Topics)

 

This guide explains how to create, amend, and cancel a DTS group authorization. It focuses on and highlights how a group authorization differs from an authorization.

April 2, 2024

Desktop Guide for Authorizing Officials

Recommended for: AO, RO | Series: Approver (DTS)

This guide provides basic information to AOs on their official role, explaining the various tasks they must complete (such as approving and certifying documents in DTS in a step-by-step format. The guide serves as an introduction to novice AOs and a refresher document for experienced personnel.

April 1, 2024

Defense Travel System (DTS) Best Practices Guide

Recommended for: All DTS Roles, APC, CPM, TO | Series: DTS (Basics), DTS (Admin), DTS (Special Topics), Approver (DTS)

This guide provides organizations direction on developing local business rules and processes for using the Defense Travel System.

April 1, 2024

DTS Financial Field Procedures Guide

Recommended for: AO, DMM, FDTA, LDTA, RO | Series: Approver (DTS), DTS (Admin)

This guide identifies the major financial roles, responsibilities, regulations, and requirements associated with DTS. It provides information on accountable officials and describes the role of the CO in the payment process and the AO’s and CO’s pecuniary liability if a financial loss occurs and addresses DTS functions that are financial in nature.

Dec. 12, 2023

Enterprise Web Training System (EWTS) Guide

Recommended for: Instructor, LDTA | Series: DTS (Admin), Instructor Curriculum

This guide explains the training system's features and purpose, as well as how to access and set-up the environment to practice document process and organizational maintenance.

Dec. 6, 2023

DTS Reservation Process Guide

Recommended for: AO, BDTA, CBA-S, Travel Clerk, NDEA, RO, Traveler Series: DTS (Basics), Approver (DTS)

This guide provides insight into how DTS and the Travel Management Company (TMC) interact to book a traveler's reservations for Temporary Duty or TDY travel. It emphasizes the overall travel process, providing best practices, and offering solutions to common problems that could prevent your travel program from running at peak efficiency.

Aug. 30, 2023

Guide to Managing Travel-Incurred Debt

Recommended for: DMM | Series:  DTS (Admin)

This guide provides general information about the Debt Management Monitor's (DMM) overall role, and how debt situations occur and are resolved. The document explains the processes (and the DMM's responsibilities) related to the establishment, management, collection, waiving/appealing, and satisfaction of debt.

Aug. 28, 2023

DTS Guide to Establishing LOAs and Budgets for the New Fiscal Year

Recommended for: FDTA, BDTA | Series: DTS (Admin)

This guide provides an overview of the fiscal year process for the Finance Defense Travel Administrator and Budget DTA. It includes rollover and copy functions of Lines of Accounting, as well as setting up associated budgets for the new fiscal year.

Aug. 28, 2023

DTS Guide to Processing Authorizations for the New Fiscal Year

Recommended for: FDTA, BDTA, AO, RO, Traveler, NDEA, Travel Clerk | Series: DTS (Admin), DTS (Special Topics)

This guide provides an overview of the process for preparing DTS travel authorizations in the current fiscal year for travel that starts in a new fiscal year, or for trips that begin in the current fiscal year and continue into a new fiscal year.

Aug. 8, 2023

TAC & TraX: Helpful Resources Guide

Recommended for: AO, Travel Clerk, NDEA, RO, Traveler | Series: DTS (Special Topics)

 

This guide helps with travel-related issues by explaining two important resources - the Travel Assistance Center (TAC), which is a DoD-wide travel help desk, and TraX, which is available through the Passport web portal that serves as a DoD centralized source of travel information.

July 31, 2023

Invitational Travel Procedures Guide

Recommended for: AO, Travel Clerk, LDTA, NDEA, ODTA, RO, Traveler | Series: DTS (Special Topics)

 

This guide discusses how to create Invitational Travel Authorizations (ITAs) in DTS and create a DTS voucher from an ITA. Invitational Travel is used when the DoD authorizes official travel for eligible persons who are not federal employees.

Oct. 3, 2022

TAC Live Chat User Guide

Recommended for: Traveler, AO, RO, NDEA, Travel Clerk Series: DTS (Basics)

Describes how to use the Travel Assistance Center's Live Chat option for support.

May 1, 2022

DoD Travel: Citi's Learning Center Manual

Recommended for: APC, CPM, CBA-S, Traveler | Series: Miscellaneous

 

Citi provides access to a virtual classroom and full suite of training resources through our CitiManager Learning Center available via the CitiManager Site Home screen at https://home.cards.citidirect.com/CommercialCard/login.This Quick Reference Guide describes how to access the Learning Center, view available training resources, launch a course, complete a course, obtain a Certificate of Completion.

Nov. 9, 2021

DoD Travel: CitiManager Quick Start User Guide – APCs

Recommended for: APC, CPM | Series: Miscellaneous

 

The CitiManager Quick Start User Guide for Program Administrators provides step-by-step instructions and screenshots for the most used functions. This guide includes topics for self-registering, logging in to the CitiManager Site, viewing statements and unbilled transactions, performing account maintenance, resetting passwords, merging usernames, and retrieving forgotten username.  To access the Citi trainings and resources, you must log into Citi Manager at https://home.cards.citidirect.com/CommercialCard/login. For more information about Learning Center access please review DoD Travel: Citi's Learning Center Manual available at https://media.defense.gov/2021/Nov/15/2002893104/-1/-1/0/LEARNING_CENTER_QRG_DOD.PDF

Nov. 9, 2021

DoD Travel: CitiManager Reporting – Standard Reporting Package User Guide

Recommended for: APC, CPM | Series: Miscellaneous

 

The Citibank Custom Reporting System (CCRS) User Guide explains the Standard Reporting Package, a predefined set of reports. To access the Citi trainings and resources, you must log into Citi Manager at https://home.cards.citidirect.com/CommercialCard/login. For more information about Learning Center access please review DoD Travel: Citi's Learning Center Manual available at https://media.defense.gov/2021/Nov/15/2002893104/-1/-1/0/LEARNING_CENTER_QRG_DOD.PDF