Training Search Tool

May 13, 2025

Maintenance Tool: Routing Lists

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process.

May 8, 2025

Maintenance Tool: People

The DTA Maintenance Tool enables authorized DTAs to create and maintain key elements of DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class explains how DTAs manage the personal information of users assigned to their organization, how to create user profiles, update users’ personal information, delete or detach users from organizations, and view the groups to which travelers are assigned.

April 28, 2025

Maintenance Tool: Organizations

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class teaches DTAs how to maintain their hierarchical organizational structure to help facilitate the routing of electronic travel documents, maintenance of accounting information, and running of reports.

April 22, 2025

Maintenance Tool: Groups

 

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in the DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class describes how DTAs restrict access to travelers’ personal information and travel documents by assigning travelers to “groups” and only allowing certain users access to group members’ profiles and travel documents.

March 13, 2025

DTA Manual, Chapter 07: People

This chapter defines the personnel who use DTS, and covers the different types of personal profiles, as well as how to create and maintain them.

March 7, 2025

DTA Manual, Chapter 10: Reports

This chapter covers the reports available in DTS, the data they provide, and the way you run them.

March 7, 2025

DTA Manual, Chapter 01: DTS Overview

 

This chapter provides an overview into DTS users, architecture, features, and benefits, as well as information on training and user-assistance sources.

March 7, 2025

DTA Manual, Appendix A: Self-Registration

 

This appendix provides guidance on how to review DTS self-registration requests and view the Self-Registration Metrics report.

Dec. 12, 2024

DTA Manual, Chapter 08: LOAs

This chapter covers the purpose of DTS Lines of Accounting (LOAs), their connection to budgets, allowable LOA formats, and options for creating and maintaining DTS LOAs to support document processing.

Dec. 9, 2024

DTA Manual, Chapter 09: Budgets

 

This chapter explains how to create and maintain DTS budgets to support document processing.

Dec. 6, 2024

DTA Manual, Chapter 12: ROA and ROA Administration

This chapter provides information on Read-Only Access (ROA) Users, ROA Administrators, their respective duties and abilities, and how to use ROA to view invoices and travel information.

Dec. 5, 2024

DTA Manual, Chapter 11: MIS Administration

This chapter provides information on Management Information Systems (MIS) Users, MIS Administrators, and their respective duties and abilities within DTS.

Aug. 26, 2024

DTS Guide to Establishing LOAs and Budgets for the New Fiscal Year

This guide provides an overview of the fiscal year process for the Finance Defense Travel Administrator and Budget DTA. It includes rollover and copy functions of Lines of Accounting, as well as setting up associated budgets for the new fiscal year.

July 8, 2024

Enterprise Web Training System (EWTS) – Instructor Guide and Slides

This resource set includes an Instructor Guide and PowerPoint slides for a DTA/Instructor in a Distance Learning format. The materials address basic instructions using the Enterprise Web Training System (EWTS), a software which simulates the production version of DTS. Some DoD sites use EWTS to conduct DTS training as it permits practice drills with no consequences for user mistakes. The resources are most appropriate for DTS trainers and DTAs who support DTS users.

June 21, 2024

Travel Policy Compliance Tool Administration

This resource set includes an Instructor Guide and supporting PowerPoint slides for a DTA/Instructor to use in a Distance Learning format. This material covers basic instructions for use of the Travel Policy Compliance Tool, an automated software that reviews Defense Travel System vouchers for items contrary to DoD travel policy. The material is specifically for use by Compliance Tool Administrators (CTAs), as they are responsible for sustaining the tool within their organization. This curriculum covers basic Tool functions, as well as how to generate reports, grant access to other users, and assist travelers and AOs with vouchers containing errors.

May 20, 2024

Lines of Accounting/Budgets

 

This web-based training demonstrates how to create and maintain Lines of Accounting (LOAs) and budgets in DTS. Finance DTAs will learn how to use the DTA Maintenance Tool to search for, create, modify, copy, roll over, delete, and run reports on defense systems LOAs. Budget DTAs will learn how to use the DTS Budget module to create new budgets for existing LOAs, add budget targets, manually adjust those budget targets to reflect travel outside DTS, and run budget reports.

May 13, 2024

Maintenance Tool: An Overview

The DTA Maintenance Tool enables authorized DTAs to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This web-based class provides an overview of the functions available; describes how to navigate through the tool; and provides information about controlled access, permission levels, and roles.

Dec. 6, 2023

DTA Manual - Download All

This ZIP file contains the DTA Manual Chapters and Appendices for the 2023 reference that provides information on DTS setup, responsibilities, infrastructure, and implementation. This ZIP also includes reports pertaining to travel documents and maintenance instruction required for on-going program management.

Nov. 17, 2023

DTA Manual, Appendix Q: DTS Organization Naming Sequence

 

This appendix provides the Defense Travel System (DTS) naming sequence for various DoD Components.

Oct. 20, 2023

DTA Manual, Appendix K: DTS Tables

This appendix provides information that DTS displays in drop-down lists, such as trip purposes, travel modes, reimbursable expenses, and methods of reimbursement.

Oct. 19, 2023

DTA Manual, Appendix L: Reorganizations

 

This appendix covers the steps and DTS functions used when reorganizing your DTS organization hierarchy.

Oct. 16, 2023

DTA Manual, Appendix R: LOA Formats

 

This appendix provides Line of Accounting (LOA) formats for various DoD Components, as well as the LOA data elements used to generate Customer Identification Codes at authorization approval.

Oct. 16, 2023

DTA Manual, Chapter 03: DTS Site Setup

 

This chapter presents DTS Site Setup process, discusses how DTS safeguards data, and introduces DTS roles such as travelers, Routing Officials, Defense Travel Administrators (DTAs), and more.

Oct. 13, 2023

DTA Manual, Chapter 02: DTS Access

 

This chapter explains how to activate and register a DTS account, log onto the system, and resolve problems during the login and authentication process.

Aug. 31, 2023

DTA Manual, Chapter 05: Routing Lists

 

This chapter explains the reason for routing lists, the duties of routing officials, minimum routing list requirements, and the process of creating and maintaining DTS routing lists.

Aug. 31, 2023

DTA Manual, Chapter 06: Groups

 

This chapter explains the purpose of DTS groups, the meaning of group membership and group access, the use of Global Group Membership Rules (GGMRs), and how to create and maintain groups.

Aug. 30, 2023

DTA Manual, Chapter 04: Organizations

 

This chapter introduces the Defense Travel System DTS) organizational structure and illustrates how to create and update organizations.

Aug. 15, 2023

Document Lock Procedures

 

This information paper explains how to unlock a document that is locked to prevent others from creating modifications to the same document simultaneously. The DTA can unlock the record to continue processing the trip.

Aug. 7, 2023

DTA Manual, Appendix M: Ranks and Grades

This appendix contains military and civilian rank and pay grade abbreviations, as well as DoD Component names and codes, and Reserve category descriptions and codes.

Aug. 7, 2023

DTA Manual, Appendix N: Country Codes

This appendix contains a list of country codes used in the Defense Travel System.

Aug. 4, 2023

DTA Manual, Appendix J: Help Process

This appendix explains how to get help should you encounter any DTS or other travel-related problems.

Aug. 3, 2023

DTA Manual, Appendix F: Import/Export Module

 

This appendix provides an overview of the partner system process, explaining partner system roles, and how to set up these systems in DTS.

Aug. 3, 2023

DTA Manual, Appendix G: Error Codes

This appendix provides lists and descriptions of DTS error codes, system administrator error codes, and GEX error codes.

Aug. 3, 2023

DTA Manual, Appendix B: Acronyms

This appendix contains the full names for official titles, systems, and other routine terms related to DTS.

Aug. 3, 2023

DTA Manual, Appendix C: Definitions

 

This appendix provides definitions for frequently used DTS terms, explaining the job responsibilities of various officials, and what various actions entail.

May 20, 2022

DTA Manual, Appendix E: Emails

This appendix contains a list of emails the Defense Travel System sends and explains when it sends them.

Nov. 8, 2021

Contact Card Template

This travel assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and TMC. A DTA should enter the information on the template and then print for travelers to carry while on official travel.

Oct. 28, 2021

Setup Flow Process in DTS: DTA Instructions

This tri-fold provides guidance on using DTS to create an organizational structure.